Administrative Assistant IV

Job Summary:

The Administrative Assistant will provide direct assistance to the Director of Strategic Transformation. This position will act as a point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels are key components to success in this role. In the course of work, the Administrative Assistant will be engaged in highly sensitive and confidential matters, therefore, integrity and trustworthiness are key essential characteristics of any potential candidate. This position will be in Birmingham, AL and will require days in the office to manage the needs of the floor.

Responsibilities:

• Maintain Director’s schedule and calendar

• Phone coverage, calendar management, travel arranging, time keeping, expense and invoice processing and other administrative support

• Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs

• Serve as a positive ambassador for the department and the Company in interactions with other internal organizations as well as external stakeholders, customers and suppliers

• Create, maintain and update files for the organization

• Assist in Budget preparations and tracking

• Plan and organize meeting arrangements and catering

• Record meeting minutes and action item tracking when requested

• Maintain TEAMS, SharePoint sites, and manage distribution lists as needed

• Prepare presentations and communications

• Order office supplies, distribute mail, and support overall needs of the floor

• Participate in special projects as needed

• Proactively assist other administrative assistants as needed, coordinate coverage and provide back-up as needed

• Work proactively with minimum supervision

• Other duties as assigned

Job Requirements

• High School Diploma or equivalent degree required

• Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) a plus

• Associate or Bachelor’s Degree preferred

Knowledge, Skills and Abilities:

• Experience managing calendars, inbox, and incoming calls

• Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings

• Experience taking initiative and being a self-starter in day-to-day responsibilities

• Ability to professionally represent the Director and department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.

• Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision

• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions

• Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests

• Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction

• Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams)

• Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations

• Demonstrate proficiency to learn Southern Company applications for invoice, expense, timekeeping, and procurement needs

• Must utilize good judgment and decision-making skills to either involve the director or make independent decisions, as appropriate

Behavioral Attributes:

• Demonstrate behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance and Total Commitment

• Maintain a professional demeanor

• Maintain confidentiality of sensitive information at all times

• Demonstrate flexibility and adaptability to changing priorities

• Ability to handle multiple tasks and requests from other departments

• Ability to work in a team environment with diverse disciplines and backgrounds

• Able to exercise independent judgment and discretion and able to work with minimal direction

• Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service

• Self-motivated in job responsibilities and personal development

• Proactive and able to figure things out and act with a sense of urgency

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 3791

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Company Services

Salary : $42,100 - $53,300