Human Resources Administrative Assistant

The Human Resources Administrator is a vital role responsible for providing comprehensive administrative and HR support in a fast-paced, high-volume environment. This individual will oversee essential office functions while assisting with core HR responsibilities such as onboarding, attendance tracking, disciplinary actions, and employee file management. The ideal candidate will have experience working in unionized, military, foodservice, or institutional dining environments, and be comfortable operating in a setting where adaptability, confidentiality, and multitasking are key

JOB SUMMARY

Administrative & Office Support

• Answer and route incoming phone calls; greet and assist employees, visitors and clients with professionalism.
• Maintain and organize both digital and physical filing systems.
• Respond to administrative inquiries and retrieve information from records, emails, and other documentation; prepare summaries and reports as needed.
• Coordinate and schedule meetings, appointments, and travel for managers and supervisors.
• Prepare agendas, take and distribute meeting minutes, and support meeting logistics.
• Monitor and manage office supply inventory and coordinate maintenance of office equipment.
• Maintain petty cash tracking and assist with internal expense reporting.
• Perform other related administrative duties as assigned.

Human Resources Support

• Track and report employee attendance, including tardiness, absences, and no-call/no-show incidents.
• Support employee onboarding and processing, including background checks, I-9 verification, tax forms, benefits enrollment, and orientation scheduling.
• Assist with maintaining up-to-date and compliant employee records.
• Coordinate and facilitate training sessions for new hires.
• Assist with employee disciplinary documentation and ensure consistency with policy and process.
• Review and verify employee timesheets for accuracy; resolve discrepancies.
• Respond to payroll inquiries and support issue resolution in collaboration with payroll.
• Support recruiting efforts, including pre-screening applicants and participating in large-scale hiring events and job fairs.
• Assist with unemployment claims, workers’ compensation documentation, and other employee relations processes.

RESPONSIBILITIES AND DUTIES

• 
  Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Experience with Paylocity HRIS/HRCRM strongly preferred.
• Strong attention to detail, organizational skills, and ability to handle sensitive information with discretion.
• Strong attention to detail, organizational skills, and ability to handle sensitive information with discretion.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

EDUCATION AND EXPERIENCE

• 
  Experience working in foodservice, institutional, military dining, or union environments highly desirable.
• Associates or Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

NOTE: These Job Descriptions are general descriptions and do not include all the detailed duties within this description you will be performing to successfully accomplish the job. Job Descriptions may be changed or tweaked from time-to-time based on the need to meet Client requirements and/or any operational nuances of the facility in which you are employed.

If you have any questions or concerns about the duties of the Job Description please contact Management and we will be happy to discuss.

Physical Requirements:

Strength: Lift up to 20lbs;

Posture: Sitting 80% Standing 10%, walking 10%,

Movement of objects; Occasionally

Heavy lifting, Heavy Carrying, Pushing, Pulling.

Climbing or Balancing; Occasionally

Stooping; Frequently

Reaching; Frequently

Handling; Frequently

Talking/Hearing; Frequently

Seeing; Frequently

Temperature Variation; Frequently

Typing; Frequently

Reading; Frequently