Human Resources Assistant

Under the direction of the Human Resources Director, the Human Resources Assistant assists with the administration of day-to-day operations of the Human Resources department. Duties include but are not limited to, answering and redirecting Human Resource related questions, assisting in the hiring process, and processing Human Resources Forms, such as payroll, benefit forms, etc. Must comply with federal, state, and local employment laws, immigration legislation, and affirmative action goals. This job operates in a professional office environment and routinely uses standard office programs such as Microsoft Office suite. A high school diploma or GED, advance problem solving, and written and spoken English skills are required. 2-5 years experience as a Human Resources Assistant in a healthcare setting and knowledge of relevant federal, state, and local laws relating to Human Resources, i.e. Title VII of the Civil Rights Act of 1964, Affirmative Action, ADA, FLSA, FMLA, etc. preferred.

At SoHum Health we are dedicated to our mission to provide high-quality local medical services and engage community members in education and lifestyle opportunities to promote their optimal health and wellness. SoHum Health is the sole provider of emergency, acute, radiology, skilled nursing, pharmacy, and a number of other health services in our vast rural region. For this reason we serve a unique role as a hub and trusted partner for the patients we serve. Our core values of caring, quality, teamwork, and positivity guide our day-to-day actions as we strive to improve the health of our underserved community. As our ideal candidate you will be inspired to help us achieve these goals.

Essential Functions

1. Answers the telephone in a professional manner. Able to answer Human Resources questions; directs other questions/inquiries to appropriate staff for resolution.

2. Communicates appropriately and clearly to the Director of Human Resources and co-workers.

3. Complies with federal, state, and local employment laws, immigration legislation and affirmative action goals.

4. Conducts background checks on new employees.

5. Coordinates interviews for department heads and refers qualified applicants to department heads.

6. Correctly enters and maintains information into HR database.

7. Demonstrates the ability to handle multiple assignments, balance priorities, makes decisions quickly.

8. Demonstrates the ability to order supplies.

9. Demonstrates the ability to perform secretarial duties, i.e., typing, correspondence, preparing reports, memos.

10. Distributes incoming mail appropriately.

11. Expresses excellent judgment, discretion and decision making abilities.

12. Maintains a sensitive, fair, and impartial approach to dealing with employees.

13. Maintains thorough documentation and updates employee files.

14. Maintains all information as confidential as appropriate, to include payroll, personnel information, and all other information obtained during the course of performing job duties that is confidential.

15. Performs reference checks.

16. Possesses knowledge of various Human Resources forms, i.e., applications, benefit forms, W-4s and works with Payroll in processing employee information.

17. Processes paperwork for new hires; ensures all documentation is filled out completely and correctly.

18. Reviews new hire package with new employees, answers ongoing questions.

19. Schedules pre-employment drug screens and physicals.

Competencies

1. Professional behavior is demonstrated, both when on duty and as a representative of SoHum Health outside of normal work hours.

2. A positive working relationship with patients, visitors, and facility staff is demonstrated. Respectful to managers and supervisors.

3. Communicates appropriately, respectfully, and clearly to directors, managers, and coworkers.

4. Demonstrates ability to effectively use office machines in the performance of job functions.

5. Demonstrates the ability to compile and organize data using Microsoft Office Applications. Ability to make appropriate recommendations or conclusions, given the data obtained.

6. Demonstrates thorough knowledge of the facility’s history, mission, services, and organizational structure.

7. Maintains an organized set of records, delivers records immediately upon request, for the functions that are performed within the scope of this job.

8. Organizational ability and time management is demonstrated.

9. Performs all assigned tasks accurately.

10. Produces deliverable products on time, within budget with minimal direction.

11. Professional behavior is demonstrated always, both when on duty and as a representative of the hospital outside of normal work hours.

12. Takes direction from others to include those employees of other departments with which he/she works on a temporary basis in accordance with the chain of command.

13. Other duties as assigned.

Professional Requirements

1. Adheres to dress code; appearance is neat, clean and professional

2. Completes annual education requirements, if applicable.

3. Maintains regulatory requirements.

4. Wear identification badge while on duty.

5. Attends annual evaluation and participates actively in this process.

6. Reports to work on time and as scheduled; completes work in designated time.

7. Attends all meetings as appropriate.

8. Exhibits the mission, ethics and goals of SoHum Health in the performance of job duties.

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

Physical Abilities/Requirements

1. Sits, stands, bends, lifts, walks and moves intermittently during working hours.

2. Able to lift a minimum of 20 lbs. without assistance

Position Type/Expected Hours of Work

1. Willingness to work beyond normal working hours and in other positions temporarily when necessary.

2. Is involves with personnel, visitors and government agencies, etc., when necessary.

3. Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients and support agencies.

Travel

Travel is not required for this positon, but you may be asked to travel for work-related reasons on occasion.

BENEFITS

• Choice of Two CalPERS Medical Plans which include prescription drug coverage – employer pays 89% of monthly premium
• Dental Insurance – employer pays 100% of monthly premium
• Vision Insurance
• Life Insurance – $20,000 provided by SoHum Health, with options to add more
• Aflac supplemental insurance
• Employee discount for health services received at SoHum Health
• Paid Time Off (PTO)
• Retirement plan with a 5% employer match
• $.20/mile round-trip commuter pay
• Student Loan and Education Assistance – $5,250 reimbursement annually (through 2025)
• Flexible spending accounts – for dependent care and medical expenses
• Opportunities for bonuses
• Continuing education and Professional Development reimbursements
• Housing assistance
• Relocation reimbursement
• Business casual dress code

PLEASE NOTE:

• As a healthcare facility, all employees of SoHum Health are required to be fully vaccinated against COVID-19. To be considered fully vaccinated, a person must have completed the initial vaccine series, plus the recommended subsequent booster shots.
• Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience.

Required Education and Experience

1. High school diploma or GED.

2. Proficiency in Microsoft Office applications.

3. Ability to work with others, at all levels within the organization, and collaborate effectively.

4. Above-average interpersonal, problem-solving, and written and oral communication skills.

5. Ability to communicate effectively in English, both verbally and in writing.

Preferred Education and Experience

1. 2-5 years experience as a Human Resources Assistant in healthcare setting preferred.

2. Knowledge of relevant federal, state, and local laws relating to Human Resources, i.e. Title VII of the Civil Rights Act of 1964, Affirmative Action, ADA, FLSA, FMLA, etc.

Licenses/Certificates:

None

Work Authorization

Must be able to prove authorization to work in the United States of America.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.