Senior Payroll Officer (CS25-236)

Description

Job Summary:

The Senior Payroll Officer plays a critical role in the Payroll Department of Human Resources, overseeing payroll adjustments and all Nonresident Alien (NRA) transactions for the university. This position ensures accuracy and compliance across all departments and impacts all university employees at various points. While not responsible for budgetary decisions, the role involves making entries related to position control and encumbrances.

Key Responsibilities

• Process all payroll adjustments and NRA-related transactions.
• Ensure full compliance with NRA tax regulations, including timely tax deposits and issuance of 1042 forms.
• Maintain university compliance with federal, state, and local laws and regulations, including the Affordable Care Act, CMS benefits administration, and SURS requirements.
• Collaborate with internal and external auditors to support best practices in payroll and HR operations.
• Monitor and enhance internal control systems to prevent fraud and reduce waste of payroll and benefit funds.
• Identify and recommend changes within the Office of Human Resources and across the University to mitigate potential compliance risks and liabilities.
  
  

Minimum Acceptable Qualifications

• Bachelor’s degree in Accountancy, Business Administration, Economics, Finance, or a closely related field and two years of professional-level accounting experience
  
  

OR

Master’s degree in Accounting or current registration as a Certified Public Accountant (CPA)

• Minimum of 2 years of audit experience (may be concurrent with accounting experience)
• Minimum of 1 year of experience auditing or working on payroll taxation (may be concurrent with above experience)
  
  

Preferred Minimum Qualifications

• 1 year of progressive payroll experience including supervision OR 3 years of experience processing payroll for an organization with multiple large-volume payrolls (at least 2,000 employees), including Nonresident Alien (NRA) payroll considerations
  
  

Required Knowledge and Skills

• Strong knowledge of federal and state laws related to payroll and taxation
• Ability to effectively search and interpret IRS code using online resources
  
  

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 3266 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .