Human Resource Assistant - Continuous Post (2025)

Salary : $2,732.00 - $3,007.00 Monthly

Location : On Campus

Job Type : Civil Service

Job Number : 202500021

Department : Various Campus Departments

Opening Date : 12 / 20 / 2024

Closing Date : Continuous

FLSA : : Non-Exempt

Security / Safety Sensitive : : NA

Description

Final salary offered will be commensurate with qualifications and experience while considering internal equity and budget constraints.

Employees at this level of the series perform support duties in various human resource / payroll operations. They work under the direct supervision of higher-level staff members.

Examples of Duties

• Answers routine inquiries and performs public contact duties that require knowledge of established departmental procedures and familiarity with operations and programs within the department;
• composes routine correspondence (such as register information, form letters, and human resource / payroll forms) which requires a knowledge of established departmental procedures;
• files documents in departmental files (such as applicant files, employee files, benefit files, or audit files);
• administers and / or monitors routine civil service examinations under direction;
• scores civil service examinations that require limited assistance from supervisors (such as multiple-choice or routine job element examinations) and receives training in the scoring of non-routine, judgmental examinations;
• monitors, analyzes and / or validates various documents and reports based on established / defined criteria;
• performs routine entry, queries, maintenance and updates to automated systems-regarding employees (such as appointments, changes, deductions, taxes, or benefits);
• schedules various activities such as orientation sessions for new employees, training and development workshops, classification specifications and audits, examinations and testing, payroll processing, and benefit programs;
• obtains and provides factual data as required for the completion of reports;
• distributes a variety of materials internal to the department and / or external to the university (such as classification specifications, pay range updates, benefit related reports and / or materials, or notices of examination scores);

performs other related duties as assigned.

Qualifications

course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent :

30 semester hours equals one (1) year (12 months)

Supplemental Information

Illinois Residency Requirement : Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Tips for Completing a Civil Service Application :

1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.

2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.

3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.

4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214 / DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).

5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination / Testing.

6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.

7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination / Testing : The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination / testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit

SIU Carbondale, member of the SIU System, is an anti-racist community that opposes racism, discrimination and inequity in any form, and embraces diversity, inclusion, equity, and justice for all people.

SIU Carbondale is an Affirmative Action / Equal Opportunity Employer of individuals with disabilities and protected veterans that strives to enhance its ability to develop a diverse faculty and staff and to increase its potential to serve a diverse student population. All applications are welcomed and encouraged and will receive consideration.

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include : Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include : Generous paid time-off, 403(b) Supplemental Retirement Plans, Employee Assistance Program and a Tuition Waiver Program.

For more information please visit :

Salary : $2,732 - $3,007