Area Administrative Assistant - Alan Berlin, Buildings A and C

Full-Time; Excellent Benefits and Paid Time Off

Starting Wage: $ 1 9 . 45 /hr.; Starting Bi-lingual Wage: $20.40/hr.

PURPOSE:

The Area Assistant position will assist the Site Manager to ensure that all center services are provided as required; this position includes a large variety of services to support the Site Manager and assigned centers. Duties may include, but are not limited to, general clerical support; maintaining child and family files; answer phone; purchase orders; shopping; producing newsletters/flyers; assist in all areas of center operations as assigned or required; provide supportive modeling and guidance for young children and their parents; provide general clerical support and/or special project(s) support to the Site Manager or Agency as assigned by the IS/ERSEA Coordinator; responsible for meeting Head Start performance standards and following the Agency policies and procedures.

ESSENTIAL JOB DUTIES:

I. GENERAL CLERICAL DUTIES

· Generate required reports as assigned.

· Assist with coordination of meetings and/or events.

· Maintain up-to-date files and systems.

· Pick-up and drop-off interagency and postal mail/packages as directed.

· Newsletters.

· Maintain and properly file information received for appointments & referrals.

· Manage, order, shop for, and inventory center supplies, as assigned.

· Take minutes of meetings and distribute, as assigned.

I. Answer phones and direct calls appropriately.

J. Provide assistance to parents, volunteers, and the general public as needed at the center.

K. Promote and actively facilitate good teamwork and team building with the entire center staff.

L. Maintain financial records as assigned.

II. CENTER SUPPORT

III. INTERACTION WITH CHILDREN, PARENTS, AND CO-WORKERS

IV. WORK ENVIRONMENT AND SAFETY

V. OTHER DUTIES

May be assigned other related duties as appropriate and within the scope of general responsibilities for this position. However, this job description in no way states or implies that these are the only duties that may need to be performed by the employee fulfilling this position. This job description describes the general nature and level of work, but is not intended to be an exhaustive list of all responsibilities and duties which may be required.

REQUIRED JOB SPECIFICATIONS

Education : High school diploma or equivalent required; post-secondary or technical education and/or training preferred.

Certification or Accreditation : CPR/First Aid Certification and Food Handler Certification required. (Certifications may be obtained after hire.)

Experience : Minimum 1-year office assistant or general clerical experience preferred.

Essential Skills : Minimum 45 wpm keyboarding and computer proficiency to include Microsoft Office Suite and database programs. Excellent interpersonal, written and verbal, communication skills; accurate and proficient filing and sorting skills (alphabetical and numerical).

Essential Mental Abilities : Ability to multi-task, exercise good judgment, be flexible, organize, prioritize and be open to change. While supervising children, have the ability to demonstrate appropriate role modeling and maintain full and complete attention to children. Ability to work as a team member and to be self-directed. Ability to maintain confidentiality.

Essential Physical Requirements : Ability to occasionally lift/carry up to 35 lbs. a distance of 10 feet and to push/pull up to 35 lbs. a distance of 10 yards; sufficient mobility and range of motion to perform intermittent standing, walking, balancing, stooping, bending, crouching, crawling, sitting on the floor, reaching, squatting or kneeling, and twisting; ability to react quickly to the physical actions of children; ability to occasionally perform the physical requirements of bus monitor; sufficient vision and hearing to perform job duties; sufficient manual dexterity and eye-hand coordination to perform job duties. Ability to drive a motor vehicle.

Exposure to Hazards : Repetitive motion tasks; sitting for long period of time; use of personal computer and other office equipment; unpredictable child and parent behavior; exposure to contagious conditions; hazardous chemicals; driving and riding in motor vehicles.

Working Conditions : Indoor office and preschool centers, frequent local travel and occasional out of town travel.

EMPLOYMENT CONTINGENT UPON:

Pre-employment health screening as required by Agency and position (may include, but is not limited to: drug screening, occupational physical and/or functional testing)

Central Background Registry enrollment

Valid Oregon Driver License

Proof of current personal automobile insurance in accordance with Agency policy

Three (3) years DMV court print driving record

Approval to drive from Agency insurance carrier – requires at least 21 years of age

Reports to: Site Manager