What are the responsibilities and job description for the Office Manager position at Southern Utah Grading and Paving?
Southern Utah Grade & Pave, a leader in grading and paving services across Southern Utah, is seeking a reliable, organized, and detail-oriented Office Manager to join our team. This role is ideal for someone who thrives in a fast-paced environment, is comfortable wearing many hats, and has a strong background in bookkeeping, office administration, and employee support.
As Office Manager, you’ll be the hub of our office operations and a key partner to our leadership team. You'll manage financial tasks, office coordination, customer communication, and employee records. If you're proactive, professional, and ready to take ownership of a central role in a growing construction business, we’d love to hear from you.
Key Responsibilities
Work Closely with Leadership:
Office Operations & Supplies:
This is a full-time position with opportunities for professional growth and development. At Southern Utah Grade & Pave, we value our employees and offer a supportive and collaborative work environment.
Compensation and Benefits:
If you are a solution and detail-oriented individual ready to make an impact, we invite you to apply to join our team!
Southern Utah Grade & Pave is an Equal Opportunity Employer. We encourage candidates from all backgrounds to apply.
As Office Manager, you’ll be the hub of our office operations and a key partner to our leadership team. You'll manage financial tasks, office coordination, customer communication, and employee records. If you're proactive, professional, and ready to take ownership of a central role in a growing construction business, we’d love to hear from you.
Key Responsibilities
Work Closely with Leadership:
- Serve as a point of contact and trusted support to the leadership team.
- Assist with company-wide administrative tasks, reporting, scheduling, and strategic coordination.
- Provide timely updates and insights on office functions, finances, and customer communications.
- Manage daily AR/AP transactions using QuickBooks.
- Reconcile invoices, process payments, and handle deposits.
- Generate customer invoices and assist with collections and payment follow-ups.
- Track and maintain financial records for accuracy and audit readiness.
- Oversee payroll processing, ensuring employees are paid accurately and on time.
- Assist in managing employee benefits (as applicable), including enrollments and communication with providers.
- Maintain confidential personnel records, including hiring documents, driver information, and training records.
- Support onboarding and offboarding processes for employees and drivers.
Office Operations & Supplies:
- Oversee the day-to-day operations of the office, ensuring it runs efficiently.
- Order, track, and manage office and field supplies, equipment, and materials.
- Maintain a clean, organized, and well-stocked workspace.
- Coordinate annual insurance renewals and provide documentation for audits.
- Handle Certificate of Insurance (COI) requests and ensure compliance.
- Manage the onboarding process for new drivers, including documentation and license verification.
- Maintain up-to-date records on vehicle insurance, driver files, and renewals.
- Monitor and respond to general office emails in a timely and professional manner.
- Assist with returning customer calls and routing messages appropriately.
- Support customer service efforts by ensuring messages and requests are followed up on efficiently.
- Maintain digital and paper filing systems for easy access and compliance.
- Assist leadership and field teams with administrative needs such as data entry, document preparation, and scheduling.
- Provide backup support to the bookkeeper and other administrative staff as needed.
- Experience: 2–3 years of office management, administrative, or bookkeeping experience (construction industry experience a plus).
- Bookkeeping & Payroll: Proficiency in QuickBooks and experience managing payroll and employee records.
- Communication: Strong verbal and written communication skills.
- Organization: Excellent time management, organization, and multitasking abilities.
- Tech Savvy: Comfortable using office software (Microsoft Office, email platforms, and cloud storage tools).
- Attention to Detail: High level of accuracy and follow-through in all tasks.
- Customer Service Oriented: Friendly, responsive, and professional when working with customers or vendors.
- Team-Oriented: Comfortable collaborating closely with owners, managers, and field staff.
- Valid driver’s license
- Ability to work on-site at our Southern Utah office
- Comfortable working in a construction-oriented, team-focused environment
- Willingness to adapt and take initiative in handling evolving business needs
- Competitive compensation based on experience
- Full-time, stable employment with growth potential
- Supportive, family-oriented work environment
- Opportunities for training and professional development
- Direct involvement with company leadership and core business operations
This is a full-time position with opportunities for professional growth and development. At Southern Utah Grade & Pave, we value our employees and offer a supportive and collaborative work environment.
Compensation and Benefits:
If you are a solution and detail-oriented individual ready to make an impact, we invite you to apply to join our team!
Southern Utah Grade & Pave is an Equal Opportunity Employer. We encourage candidates from all backgrounds to apply.
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