What are the responsibilities and job description for the Administrative Specialist position at SOUTHPORT TRUCK GROUP?
Job Summary
Southport Truck Group is seeking a detail-oriented Administrative Specialist to support both Accounting Receivable and HR functions. This role is ideal for someone who thrives in a multi-faceted environment and enjoys contributing to the success of the organization.
Responsibilities
- Accounts Receivable: Accurately post payment receipts into the accounting system, reconcile customer accounts, and resolve discrepancies efficiently.
- Payment Management: Oversee the organization and timely deposit of checks into the bank, ensuring accuracy and adherence to internal procedures.
- Customer Portal Support: Address and resolve any issues related to customer payment portals, working directly with customers to ensure smooth transactions and prompt resolution of concerns.
- Credit Application Management: Collaborate with the Credit Manager to review, process, and approve customer credit applications, ensuring proper evaluation of creditworthiness and compliance with company policies.
- Recruitment and Onboarding: Assist with the recruitment process by posting job openings, reviewing applications, screening candidates, and preparing new hire paperwork. Support new employee onboarding by facilitating orientation and ensuring all documentation is completed.
- Employee Record Management: Maintain up-to-date employee records, ensuring compliance with company policies, legal requirements, and confidentiality standards.
- HR Support: Handle administrative tasks, address HR-related inquiries, and aid with benefits administration, payroll, and other employee matters.
- Compliance: Ensure compliance with workplace regulations, including health and safety standards, and assist with implementing safety protocols and wellness initiatives.
- Administrative Support: Provide general administrative assistance to both the Accounting and HR departments, including preparing reports, handling day-to-day office tasks, and offering support during audits or other critical activities.
- Other duties and tasks, as assigned.
Qualifications
- 0-1 years of experience in accounts receivable or a related role; dealership experience is a plus.
- Basic knowledge of accounting principles and a strong focus on customer service.
- Excellent written and verbal communication skills for effective interaction with internal teams, external partners, and customers.
- Ability to work independently and manage time effectively.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
- Professional, customer-oriented attitude with the ability to foster positive relationships.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- High school diploma or equivalent.
