Job Description
Job Description
Description : Job Title
Business Office Manager
Department
Administration
Reports to
Director of Human Resources
Supports
Leadership Team (Officers and Directors)
Status
Full-Time / Non-Exempt
Position Summary
The Business Office Manager will provide comprehensive administrative support to the organization's Leadership Team, ensuring seamless business operations and furthering the organization’s goals. This role requires a self-motivated, professional individual with exceptional organizational skills, discretion, and the ability to work independently while exercising sound judgment.
As a highly visible position, the Business Office Manager must exhibit a positive attitude, high energy, and a strong commitment to "World-Class Customer Service." The role involves managing day-to-day office operations, providing project management support, coordinating meetings and events, and maintaining administrative systems.
Detailed Responsibilities
Administrative Support
- Provide executive-level administrative assistance, including scheduling, calendaring, and preparation for meetings.
- Manage written and verbal correspondence with internal and external stakeholders.
- Format reports and presentations with a focus on accuracy, aesthetics, and timeliness.
- Maintain confidential files and manage document distribution systems, including contracts and legal documents.
Project Management
Track and monitor progress on strategic initiatives and organizational projects.Gather data from internal departments and external sources to support project planning and execution.Coordinate internal communications.Office Operations
Oversee the organization’s reception area, greeting and directing visitors while maintaining a welcoming environment.Manage administrative vendor contracts, coordinate maintenance requests, and oversee the upkeep of office facilities.Sort and distribute incoming and outgoing mail, including certified and subpoena requests.Event Coordination
Organize internal and external meetings and events, including scheduling, attendee notifications, catering, and material preparation.Arrange travel for executives and staff, ensuring cost-effectiveness and efficiency.Other Duties
Provide notary services as needed.Maintain and stock office breakrooms, ensuring cleanliness and availability of supplies.Serve as a liaison for facility maintenance, property management, and equipment servicing.Among the many benefits of a career with Southwest Medical Imaging, are the following :
Medical, Dental & Vision CoverageHealth Savings Accounts (HSA-available if enrolled in a high deductible plan)Flexible Spending Accounts (FSA)Dependent Care Reimbursement Accounts (DCRA)Employee Assistance Program (EAP available if enrolled in Health plan)401(k) retirement planPaid Time Off (PTO)Company Paid Basic Life & AD&D InsuranceVoluntary Life InsuranceVoluntary Short DisabilityCompany Paid Long-Term DisabilityPet Discount Program6 paid Company HolidaysFloating Holiday, Jury Duty & Bereavement LeaveTuition ReimbursementCompetitive SalaryLeadership Mentoring OpportunitiesRequirements :
Key Skills and Competencies
Highly proficient in Microsoft Office Suite, Adobe Acrobat Professional, and DocuSign.Excellent verbal and written communication skills, with strong attention to detail and accuracy.Proven ability to manage multiple tasks and projects with competing deadlines.Sound judgment and discretion when handling confidential information.Strong interpersonal skills, maintaining professionalism under pressure.Adaptability to changing environments, policies, and operational needs.Strives to build knowledge and skills continuously.Education and Experience
Bachelor’s degree in business administration, management, or a related field preferred.Minimum of 3 years of experience providing executive-level support.Strong organizational skills and the ability to maintain a positive work environment.Work Environment and Expectations
Flexible schedule with availability for occasional evening and weekend work.Ability to maintain composure and professionalism in a fast-paced environment.Physical Requirements
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The employee is frequently required to sit and occasionally required to stand and walk. The employee may occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.
