Accounts Receivable Specialist

Job Description

Accounts Receivable Specialist ($22-$24)

We are seeking an Accounts Receivable Specialist to join our team. In this role, you will be responsible for managing various accounts receivable functions, including processing unapplied payments, preparing invoices, and ensuring accurate billing and account updates. You will also provide excellent customer service by resolving account inquiries and assisting with vendor forms and calls. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will have a foundational understanding of accounts receivable, collections, and accounting principles.

Duties and Responsibilities:

• Identify and resolve unapplied payments to ensure accurate financial records.
• Monitor and respond to inquiries from the accounts receivable mailbox.
• Ensure timely preparation and processing of lien waivers.
• Prepare invoices, including those related to down payments and special billing.
• Update and maintain accurate payment logs and records.
• Verify and process purchase orders to ensure smooth invoicing.
• Process credit card refunds, unsettled authorizations, and other payment-related tasks.
• Update and maintain billing records, ensuring all accounts are accurate and current.
• Perform audits of accounts to ensure accuracy and resolve discrepancies.
• Support intercompany transactions and assist with supplier portal setups.
• Process and manage E-sign requests to ensure completion of necessary documentation.
• Handle posting of checks and wire transfers to appropriate accounts.
• Provide exceptional customer service by addressing inquiries, resolving account issues, and supporting vendors.
• Manage incoming calls and help complete vendor forms as needed.
• Assist with special tasks and projects assigned by the accounting team.
  
  

Education and Qualifications:

• High school diploma or GED required; additional education in accounting or finance is a plus.
• Minimum of 3 years of accounting and billing experience.
• Intermediate proficiency with Microsoft Excel is essential.
• Experience in collections and familiarity with accounting principles.
• Familiarity with RMI or Microsoft Dynamics is a bonus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
  
  

Benefits:

• PTO and Sick time eligibility
• 9 Holidays off
• Medical, dental, vision, and life insurance
• 401(k)
• Health Savings Account
  
  

Job Type: 

Full-time, Onsite. *Not a Remote Position*  

Main Office Location: 

1005 N 50th St Phoenix, AZ 85008

Equal Opportunity Employer:

Southwest Mobile Storage Inc. is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants.

Pay:

$22-$24 DOE.