What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Sensor Systems & NDE Technology position at Southwest Research Institute?
Who We Are :
The Sensor System and Nondestructive Evaluation (NDE) Technology team is comprised of engineers, scientists, and technicians who develop sensor systems and inspection methodologies to assess the serviceability of a variety of structures from deep sea to deep space.
Objectives of this Role :
Format and prepare reports, proposals, and forms using electronic and hard copy versions, including editing and proofreading.
Support the engineers, scientists, and technicians within the section with correspondence, arranging complex travel to include international, arranging client meetings and related duties.
Support document management / tracking functions.
Interface daily with staff and visitors, as well as various departments / divisions at SwRI headquarters in San Antonio, TX such as Expense Accounts, Accounting, Travel, Purchasing, Communications, and Contracts.
Work with Section Management to coordinate the operation of a 20-person team executing a diverse set of projects.
Daily and Monthly Responsibilities :
Assist staff with organizing information and project information on spreadsheets.
Work with limited supervision; setup projects; maintain project documents in an organized manner.
Assist other administrative professionals as required in team working environment.
Format and review technical reports and proposals to ensure consistency and correctness.
Assist Section Manager with coordination of the day-to-day operations of the section.
Requirements :
Requires a high school diploma or equivalent.
4 years : Working as administrative support in an office
Must have excellent spelling and grammar skills; Must be proficient with MS Word or other word processing software to edit and format technical reports, incorporate graphics, and prepare data tables.
Must be able to format large documents with graphics, equations, and tables; skilled with graphics packages, MS Excel, PowerPoint; strong organizational skills; work accurately under pressure, must be able to handle multiple assignments; available for overtime as required.
Ability to prioritize work; excellent interpersonal skills; attentiveness to detail is a must. Ability to manage schedules and travel arrangements for staff.
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