What are the responsibilities and job description for the Project Coordinator position at Southwest Saw Cutting & Milling LLC dba SWB Paving?
Job Description
Job Description
QUALIFICATIONS FOR OUR PROJECT COORDINATOR
Prior professional experience working in Paving or construction related company (preferred, but not required)
Ability to read and interpret detailed prints / drawings and detailed specifications
Proficient in Microsoft computer packages (Sage Contractor 100 a plus)
General understanding of profit / loss terms such as cost, margin and fee is required
Excellent customer service, clear and concise written, verbal and email communication skills
Ability to independently manage time and prioritize responsibilities to meet assigned and strict deadlines
Must be organized, detail oriented with a positive attitude, professional demeanor and eagerness to learn
Must have a sense of urgency, problem solving and analytical skills
DUTIES
Schedule meetings with necessary clients and field personnel
Prepare work orders by inputting new jobs into Sage Contractor 100.
Coordinate and maintain daily schedules for all current and ongoing projects / Jobs
Track and monitor vendor and subcontractor invoices due for items and services rendered
Track project budgets based on contracted amounts to determine if Purchase Orders (POs) / Change Orders are required to request an increase to the initial approved project budget
Track and analyze project budget vs actual costs
Provide information to clients and internal personnel by answering questions and requests
Timeliness and accuracy of information of tasks, reports and deliver projects on time and on budget
Request and review accuracy of sub-contractor invoices for services provided
Ability to collect subcontractor invoices by timely follow-up with vendors
Primary liaison with subcontractors to ensure compliance with contract documents, proper billing, approval, and payment
Assist with AR, WIP Reports, aging reports, compliance related tasks and copies of invoices
Ability to manage multiple projects with effective accuracy and strong administrative skills
Demonstrate exceptional customer service skills, over the phone and in person, with our customers, vendors and internal department
Develop and sustain working relationships with clients, vendors and subcontractors through direct communication
Follow up with phone calls and emails as needed to obtain all required information, on-time, as needed or on a daily / weekly basis
Issue Purchase Orders (POs), enter PO information into the accounting system
Assist supervisors with material needs, as-builts and items necessary to complete the job on time
Handle miscellaneous requests from internal personnel and clients
Perform additional assignments per management's direction
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