What are the responsibilities and job description for the Administrative Assistant position at Southwest University at El Paso?
Job Summary
Southwest University is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. As a family oriented institution that puts the student first, we are looking for someone who shares our passion for providing exceptional service and support to our students, faculty, and staff.
Job Responsibilities:
Provide administrative support to various departments within the university, including but not limited to, scheduling appointments, preparing reports, maintaining files, and managing databases.
Manage incoming and outgoing correspondence, including email and mail, and respond to inquiries in a timely and professional manner.
Assist with event planning and coordination, including reserving rooms, arranging catering, and coordinating with vendors.
Coordinate travel arrangements for faculty and staff, including booking flights, hotels, and rental cars.
Assist with the preparation of presentations, reports, and other documents as needed.
Maintain inventory of office supplies and order new supplies as needed.
Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required, Associate's or Bachelor's degree preferred.
- 1-2 years of experience in marketing and an administrative support role preferred.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills
- Attention to detail
- Ability to work independently and as part of a team.
- Customer service oriented with a positive attitude.
- Experience with social media, copywriting, and creative content development.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort learning new software.
- Ability to manage multiple tasks and prioritize effectively.
- Basic knowledge of social media platforms
At Southwest University, we value diversity and inclusion and encourage all qualified individuals to apply for this position. We offer a competitive salary and benefits package, including health, dental, and vision insurance, retirement savings plans, and employee scholarships
If you are a motivated, organized, and customer service oriented individual looking for a challenging and rewarding position, we encourage you to apply for this opportunity to join our team at Southwest University.
Benefits
- Paid Time Off
- Health Insurance
- 401K Matching
- Employee Assistance Programs
Ergonomic Workspace:
- Yes
Work Location:
- 6101 Montana Ave., El Paso, TX 79925
Job Type: Full-time
Pay: $12.00 - $14.00 per hour
Benefits:
- 401(k)
- Employee assistance program
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- Customer Service : 3 years (Required)
- Administrative: 1 year (Required)
Language:
- Spanish (Required)
Work Location: In person
Salary : $12 - $14
