Purchasing Assistant, PT

Job Title: Purchasing Assistant

Location: Ft. Worth, TX

Job Type: Part-Time, Hourly

Department: Business Services - Purchasing

Reports To: Purchasing Coordinator

Date: 12/10/2024 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

The Purchasing Assistant participates in central stores inventory, technical research, and implementation of established purchasing policies and procedures

Key Responsibilities

• Manage inventoried items: Inventory accuracy and cycle counting process, set reorder points and quantities, identify items need to support repetitive types of procurement campus wide, remove items that are no longer needed and develop standard descriptions for inventory items.
• Develop, organize and manage the trades’ parts in an orderly fashion.
• Research parts, availability and technical issues for Facilities Maintenance personnel.
• Do quotes for Facilities Maintenance personnel to obtain best value and solution.
• Assist the Purchasing Coordinator in procuring items for use in Facilities Maintenance.
• Issue purchase orders as needed.
• Secure requisitions for items purchased.
• Fill out purchase orders completely.
• Perform price adjustments on purchase orders.
• It is the employee and supervisor’s shared responsibility to regularly meet to discuss performance, suggest job description updates and set mutually beneficial goals.
• Perform additional tasks and responsibilities as assigned to support the team and institutional goals.

Specific Skills and Qualifications

• Technical training or equivalent business experience preferred.
• Experience in business administration, procurement, inventory management role preferred.
• Have the aptitude and ability to do technical research and have a solid electromechanical understanding
• Assist maintenance supervisors and department personnel in product research and pricing, especially relating to projects.
• Successful completion of background check, education verification, work verification and credit check may be required.
• Ability to provide proof of Work Authorization in the U.S. and proof of identity.
• Valid driver’s license, successful clearance of Motor Vehicle Report (Driving Record).
• Some positions require proof of car insurance.

Physical Requirements

• Employment is generally in an office setting which requires personnel to be able to interact with others by various means of communicate and be able to traverse campus by any mode of personal transportation.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America’s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll’s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary’s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ’s church globally.