Accounts Receivable Specialist

Position Overview

Insuring accuracy and efficiency of operations, processing and monitoring incoming payments in compliance with financial policies and procedures. Preform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data. Responsible for preparing bank deposits and reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Generate financial reports detailing accounts receivable status.

Duties/Responsibilities:

 Process Payments: Ensure payments are processed according to the Agencies Policy and Procedures Manual

 Preparing Deposits:

o Gather and verify invoices for appropriate documentation

o Preparation of daily deposit

o Record Deposits into Financial System

 Manage Accounts Receivable Vendor Accounts

 Monitoring Invoicing: Monitoring invoice procedures and ensure that deadlines are being met

 Accounts Receivable Tracking: Maintain a daily list of all outstanding invoices

 Communicating with Vendors: Contact vendors by phone, email, or mail to ensure outstanding invoices are paid

 Maintaining Records: Keeping accurate records of all incoming payments and invoices

 Reconciling Payments: Checking for discrepancies in payments received and notifying Executive Leadership of the discrepancies

 Assist in Preparing Financial Statement:

o Prepare Confirmation Letter’s

 Maintain backup documentation for each confirmation letter

 Track payments by vendor according to auditors requirements

o Outstanding Accounts Receivable

 Support other Finance Department Staff as needed by preforming other duties assigned by the Chief Financial Officer

 Compare Bank Statements to accounts receivable ledger and other financial documents to ensure accuracy

 Bank Reconciliation’s for agency bank accounts (does not include the general operating account)

 Preparation of monthly in-house Financial Status Reports

 Oversee the preparation of journal entries and ensure accuracy in financial reporting

 Provide revenue information for Census

 May be asked to complete special projects as assigned by Chief Financial Officer

Education and Experience:

 Applied Associates degree in Accounting, information technologies or related field. AA out of field is also acceptable with some level of experience

 May be asked to attend trainings, conferences and continue education as written in a Professional Development Plan

 Experience may be substituted for, or combined with, education

Technical Skills:

 Advanced Excel skills, including the use of formulas

 Ability to focus on multiple tasks simultaneously

 Detailed-Oriented

 Strong understanding of basic accounting principles and practices

 Knowledge of billing and collections process

 Strong problem-solving skills and attention to detail

 Organizational skills

 Ability to meet deadlines in a fast-paced environment

 Ability to prioritize and manage time effectively

 Ability to identify potential issues and have solutions ready

 Demonstrated experience using One Drive, SharePoint, Microsoft Office Products including but not limited to Word, Excel and PowerPoint

 Ability to operate a 10-key calculator

 Well-developed team skills

To apply, submit a SWCDC Application for Employment to Human Resources, Southwestern Child Development Commission (www.swcdcinc.org) or mail to: 1528 Webster Rd. Sylva NC 28779. Applications may also be emailed to jobs@swcdcinc.org. Applications will be accepted until the position is filled. Only those applicants most qualified based on education and experience will be interviewed.

*SWCDC is committed to creating a diverse environment and is proud to be an equal opportunity employer. We do not discriminate in hiring and personnel procedures against any applicant for employment or employees because of race, national origin, religion, sex (including gender

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $35,000 - $40,000