Behavioral Health Unit Intake Coordinator

Coordinates the patient admission functions in keeping with the mission and vision of the hospital.

·     Coordinates and facilitates the admission of patients from the referral sources.

- Identifies medical record information needed from referring facility.

-Assists in completing the Pre-admission Clinical Evaluation (PACE) form to assist in

 evaluating appropriateness of admission.

-Applies appropriate clinical guidelines to pre-admission data.

-Notifies referring facility of admission decision within 24 hours.

-Expedites transfer within 24 hours of notification.

-Conducts in-house tours for families and outside agencies as necessary.

-Collects and distributes admission information to all clinical services and the business

 office.

-Using the plan approved by the Physician Advisor/Medical Director and Chief Executive

 Officer assigns physicians to patients according to protocol.

-Facilitates and coordinates physician-to-physician communication as necessary.

-Identifies specific patient needs for equipment, supplies, and consult services.

-Provides hospital team with needed information on pending/new admissions.

·         Develops the necessary admission and patient day forecast for the institution in conjunction with the healthcare team.

·         Develops appropriate analysis, using established reporting mechanisms and provides data and statistics as required, within the established time frames.

·         Meets with management staff and participates in staff meetings and serves on various internal committees as assigned.

·         Works with department managers in the establishment of services and programs in keeping with institutional objectives and the ongoing evaluations of program effectiveness.

·         Provides input into the development of institution policies, objectives, and strategies, as appropriate.

·         Maintains a close working relationship with Medical Staff, interdisciplinary heath team, and with external professional groups and agencies.

·         Represents the company and hospital at professional seminars and community meetings.

·         Explains the pre-admission and admission policy to families and referral sources as necessary.

·         Maintains a state-of-the-art knowledge of areas of responsibility and develops and follows a program of continuing education. 

·         Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable federal and state laws, and applicable professional standards.

·         Maintains all information in a manner that ensures confidentiality and meets all regulatory requirements.

·         Adheres to dress code, appearance is neat and clean and wears appropriate identification while on duty.

·         Completes annual health, safety, and education requirements. Maintains professional growth and development.

·         Maintains confidentiality of all patients and/or employee information to assure patient and/or employee rights are protected.

·         Demonstrates knowledge of the principles of growth and development over the life span and the skills necessary to provide age-appropriate care to the patient population served.

·         Reports to work on time as scheduled; adheres to policies regarding notification of absence. 

·         Attends all mandatory in-services and staff meetings. 

·         Represents the organization in a positive and professional manner. 

·         Complies with all organizational policies regarding ethical business practices. 

·         Communicates the mission, ethics, and goals of the hospital, as well as the focus statement of the department. 

·         Maintains current licensure/certification for position, if applicable. 

·         Consistently demonstrates Guest Relation’s skills to patients, physicians, visitors, employees, and any other individuals with whom they may come in contact. 

·         Consistently follows departmental and hospital Health, Safety, Security, Hazardous Materials policies, and procedures.