What are the responsibilities and job description for the Purchasing Coordinator position at Sovereign Flavors, Inc.?
The Purchasing Coordinator will be responsible for providing logistical support to the Procurement Manager. This position requires collaboration with Sales, R&D, QC, Receiving, Production, and other relevant departments, and is a 100% on site, full-time position.
Essential Job Duties:
- Create and issue purchase orders according to proper policies and procedures
- Communicate with vendors regarding PO delays; Track orders to ensure timely delivery
- Update internal databases with order details
- Prepare reports for relevant internal departments:
- Generate daily production report by keeping track of pending orders and updating ETAs
- Provide Expected Delivery Reports to Receiving Department
- Print out and maintain Purchasing Log daily and provide to Production
- Communicate with Receiving Department to identify order discrepancies and ensure all products arrive in good condition
- Ensure all paperwork arrives with orders. Scan copies and file away accordingly
- Maintain digital and physical organization of Organic item files and vendor files
- Support production with inventory management
- Place miscellaneous orders for office and lab supplies
- Covers for Procurement Manager when unavailable or on business trips
- Attend trade shows to network with industry vendors and become more familiar with the industry
- Assist R&D with ordering samples from existing and new vendors
- Assist Procurement Manager with raw material sourcing
- Work with the Procurement Manager to complete special projects or tasks as needed
Working Conditions:
This position operates in a professional office environment. Standard office equipment such as computers, phones, photocopies, filing cabinets, and fax machines are routinely used in this role.
Physical Requirements:
- Hearing: able to listen and speak to exchange information in person or by telephone
- Read: able to read and understand a variety of documents and printed materials
- Repetitive Motion: frequent use of hands and fingers to operate office equipment
- Physical: frequent sitting for extended periods of time
- Physical: frequent bending at the waist and knees, reaching above the shoulders to retrieve or store documents, pushing/pulling and lifting up to 10 lbs.
Competencies:
- Attention to detail
- Multitasking and ability to work in a fast-paced environment
- Organization skills
- Ability to follow directions
- Good oral and written communication skills
Preferred Education and Experience:
- High School Diploma or equivalent AND Two years of purchasing experience
- Preferred experience in a similar position for a manufacturing facility
- Proficient in Microsoft Office programs, and general computer operations
- Experience using purchasing modules of an ERP/MRP system
- Mathematical skills: able to add, subtract, multiply, and divide
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $17.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $17 - $25