What are the responsibilities and job description for the Accounts Payable Supervisor position at SPA?
Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field
5 years of experience in accounts payable, with at least 2 years in a lead role
Experience in the Deltek Costpoint's Subcontracts module
Experience in the government contracting industry is required
Strong analytical skills and attention to detail
Ability to work independently and as part of a team
Excellent organizational and communication skills
Responsibilities
Maintain financial records and data systems, including managing vendor files.
Assist with Vendor Maintenance to include ACH / Address Verification.
Sort and match invoices and check requests to ensure accuracy.
Prepare and process accounts payable checks, wire transfers, and ACH payments.
Handle the processing of correction invoices.
Reconcile and prepare account reconciliations for rent, credit cards, and open accounts payable (AP).
Post invoices for payment and update general or subsidiary ledgers.
Verify invoice details, such as invoice numbers, account codes, and financial accounts, and resolve discrepancies.
Trace transactions through prior accounting actions to identify and resolve issues.
Communicate with vendors to respond to payment status inquiries.
Conduct account research and handle ad-hoc accounting, reporting, and administrative tasks.
Support the processing of electronic expense reports in the Deltek CostPoint T&E module and manage related AP data.
Manage the receipt and disbursement of payments to employees.
Review and approve AP vouchers, vendor setups, and payment runs.
Collaborate with management to ensure processes and policies remain current and effective.
Assist with audit preparation and compliance.
Manage high-volume tasks independently in a fast-paced setting.
Adapt to ongoing changes driven by rapid company growth.
Recommend and implement best practices to optimize efficiency, accuracy, and internal controls.
Maintain the subcontractor module and assist with related processes.
Support the integration of new systems and acquisitions.
Work cross-functionally with other departments to resolve issues and discrepancies.
Promote a positive team environment.
Supervise and mentor the accounts payable team to ensure optimal performance and professional growth.
Allocate tasks and monitor workloads to meet deadlines and maintain department efficiency.
Conduct regular performance reviews and provide coaching to enhance team skills.
Strong decision-making and problem-solving capabilities to address both routine and unexpected challenges.
Perform other duties as required.
This position demands a proactive, organized individual who can thrive in a dynamic, fast paced environment while ensuring accurate and efficient financial operations.
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