What are the responsibilities and job description for the Executive Assistant, Office of Advancement position at Spalding University?
Job Details
Job Location: Spalding-McClure Academic Center (MAC) - Louisville, KY
Position Type: Full Time
Education Level: Bachelor's
Salary Range: Undisclosed
Job Category: Education
Description
Executive Assistant - Office of Advancement
Job Summary
Spalding University is seeking a responsible Executive Assistant to directly support the offices of Advancement. Under the supervision of the Vice President of Advancement, the Executive Assistant is responsible supporting all functions of the advancement department including grants, data, alumni, external donors, and gifts.
Duties And Responsibilities
SKILLS AND EDUCATIONAL REQUIREMENTS
Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, 21 holidays including 2 weeks off at the end of the year, paid life insurance and short-term disability, paid time for volunteering, free gym membership, and more.
Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors', masters and doctoral levels, providing real-world learning in liberal and professional studies.
Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice.
With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 6-week class delivery format affords students scheduling flexibility amidst other life responsibilities.
Spalding aspires to become the first choice for students of compassion and service, with a commitment to cultural diversity, equity and inclusion, celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary, collaborations, and acclaimed for contributions to the community.
Spalding University is an Equal Employment Opportunity/Affirmative Action employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a pre-employment drug screening and criminal background check.
Job Location: Spalding-McClure Academic Center (MAC) - Louisville, KY
Position Type: Full Time
Education Level: Bachelor's
Salary Range: Undisclosed
Job Category: Education
Description
Executive Assistant - Office of Advancement
Job Summary
Spalding University is seeking a responsible Executive Assistant to directly support the offices of Advancement. Under the supervision of the Vice President of Advancement, the Executive Assistant is responsible supporting all functions of the advancement department including grants, data, alumni, external donors, and gifts.
Duties And Responsibilities
- Assist with research to develop potential high wealth donor list and plan giving.
- Prepare all collateral materials including letters, folders, prior giving etc.
- Prepare a brief for VP of Advancement and President (or others) in all those that will be attending events, or all those that will be at an event in which a Spalding person is attending.
- Proactively keep up to date records on progress regarding all levels of giving, what contacts were made, and next steps. This includes tracking all current leads from University president, administrators, and academic program leaders including the status of the task and the next steps to receive a commitment from a potential donor.
- Work with the Advancement database system to accurately record and track the cultivation and solicitation activities and other relevant information related to donors and prospective donors.
- Maintain ongoing relationship with donors and sponsors - acknowledge donations, ensure timely reporting and information distribution such as thank you letters, newsletters, promotional leaflets, award press releases, invitations to university events etc.
- Organize and schedule appointments for staff.
- Plan meetings and take detailed minutes for Advancement records.
- Develop and maintain filing system for projects and campaigns.
- Prepare bi-monthly Board reports and updates on the campaign. Help staff with regularly scheduled reporting, and reconcile and submit expense reports.
- Set up, break down and attend Advancement sponsored events as well as attend other events as a Spalding representative as needed. This often includes evenings and some weekend attendance.
- The act of point of contact for internal and external customers to handle requests and queries which may involve other university leadership, donors, or board members.
- Other duties as assigned.
SKILLS AND EDUCATIONAL REQUIREMENTS
- Bachelor's degree and/or equivalent, relevant work experience as an administrative assistant.
- 3-5 years of experience as an executive assistant, higher education, alumni relations or advancement is strongly preferred.
- Proven ability to proficiently and effectively use Word and Excel.
- Strong organizational and problem-solving skills.
- Must be able to prioritize multiple demands and analyze information with minimal direct supervision.
- Excellent research, interpersonal, oral and written skills, including legible penmanship, and attention to detail are required to succeed in this position.
- Daily contact with administration, faculty, staff, and students.
- Regular contact with the general public.
- Must be able to effectively and professionally
Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, 21 holidays including 2 weeks off at the end of the year, paid life insurance and short-term disability, paid time for volunteering, free gym membership, and more.
Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors', masters and doctoral levels, providing real-world learning in liberal and professional studies.
Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice.
With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 6-week class delivery format affords students scheduling flexibility amidst other life responsibilities.
Spalding aspires to become the first choice for students of compassion and service, with a commitment to cultural diversity, equity and inclusion, celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary, collaborations, and acclaimed for contributions to the community.
Spalding University is an Equal Employment Opportunity/Affirmative Action employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a pre-employment drug screening and criminal background check.
