What are the responsibilities and job description for the Construction Administrative Assistant position at Span Construction & Engineering, Inc.?
Position Summary
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.
Essential Functions
Safety Responsibilities:
• Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.
• Adhere to safety procedures in accordance with OSHA safety policies and regulations.
Strategic Responsibilities:
• Fully understands and shares a passion for the Company’s core values, mission, and objectives.
• Builds and maintains strong relationships as trusted advisors to our clients.
Construction Administrative Assistant Responsibilities:
• Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.
• Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.
• Prepare and submit close-out documents for projects.
• Assist Project Manager through the duration of the project.
• Prepares responses to correspondence containing routine inquiries.
• Files corporate documents, records, and reports.
• Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.
• Trains or assists other administrative staff.
• Records meeting minutes and distributes as directed by the Project Manager
• Compiles, transcribes, and distributes meeting minutes.
• Provides Clients and co-workers with the highest level of service and quality.
• Performs any special projects as directed by management.
Skills and Abilities
| Education: | College degree or 4 years equivalent experience. |
| Experience: | 3 years of experience in Construction administrative support |
| Computer Skills: | Microsoft Word, Excel, PowerPoint, and Outlook, . Procore, Smartsheets, Sage, and MS Teams are a plus |
| Certifications & Licenses: | |
| Other Requirements: | Must be able to receive instruction and supervision. |
