Project / PIP Manager

Position Objectives: We are seeking a skilled and experienced Hotel Renovation PIP / Project Manager to oversee and coordinate renovation projects within our hotel properties. The ideal candidate will have a strong background in project management, construction, and interior design, with a focus on delivering high-quality results on time and within budget.

Key Responsibilities

Project Planning and Coordination

• Develop a detailed property improvement plan with the brand, including timelines, budgets, scope, and resource allocation.
• Coordination with interior design, purchasing, contractors, and hotel staff to ensure to define project requirements and objectives. Ensure all assigned projects are completed on time, within budget; to the highest level of quality with as little negative impact as possible; to the hotel’s operation and profitability.

Budget Management

• Prepare and manage the project budget, ensuring cost-effective solutions without compromising quality.
• Monitor expenses and implement cost control measures to ensure the project remains within budget.
• Continual reconciliation between project status reports and project cost reports to stay within budget.

Supervision and Quality Control

• Oversee all aspects of the renovation process to ensure that brand standards and quality standards are met with weekly calls.
• Perform regular site inspections to assess progress, quality of work, and adherence to safety protocols.
• Prepare and distribute property inspection reports.
• Survey and maintain a current inventory of all finishes and FF&E in all guestrooms to ensure they meet the standards.
• Prepare and maintain digital photo library for all areas of the property’s renovations.

Vendor and Contract Management

• Identify, negotiate, and manage relationships with contractors, vendors, and suppliers.
• Ensure vendors meet service agreements and deliverables.
• Review and approve valid Contractor change requests.

Communication and Reporting

• Serve as the primary point of contact for partners, providing regular updates on project status and resolving any issues that arise.
• Prepare comprehensive reports on project progress, risks, and outcomes for senior management.
• Visit each property as needed during the renovation/PIP.
• Complete full and timely project close-out.
• Submit monthly draws to lender.

Risk Management

• Identify potential project risks and develop mitigation strategies.
• Review any deferred maintenance concerns.
• Address issues promptly to minimize disruptions to hotel operations.

Guest and Operational Impact Minimization

• Plan and execute renovation activities in a manner that minimizes disruption to guests and daily hotel operations.
• Implement strategic measures to maintain service standards during renovation.

Qualifications

• Proven experience as a project manager in hotel renovations or similar construction projects.
• Exceptional organizational and time-management skills, with an ability to manage multiple projects simultaneously.
• Strong leadership and communication abilities to effectively manage diverse teams and projects.
• Proficiency in project management software and tools.
• Knowledge of construction methods, building codes, and relevant regulations.
• Ability to foresee potential challenges and proactively develop practical solutions
• Understanding of hospitality industry standards and guest experience priorities.

Essential Job Functions

• Assist in the preparation of capital expense budgets for projects in all properties.
• Oversee implementation, cost control and scheduling of all approved projects.
• Integrate into hotel maintenance activities to see that work completed by staff is performed to the same or higher quality levels as the work commissioned by the Project Manager.
• Inspect portions of each hotels physical plant, housekeeping, maintenance procedures, vehicles, exterior grounds, building exterior, etc. during each property visit and complete a form inspection report which is to be reviewed with the general manager and distributed in accordance with Company’s "Best Practices”.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Solon, OH 44139 (Required)

Willingness to travel:

• 75% (Required)

Work Location: On the road