What are the responsibilities and job description for the Accounting Operations Specialist position at Sparks Group?
Sparks Group is partnered with a thriving and profitable construction organization seeking a detail-oriented and proactive Accounting Operations Specialist to join their dynamic team. In this role, you will be a critical support function, ensuring the smooth operation of key financial processes and providing essential administrative assistance to our accounting department. You will manage our corporate credit card program, oversee hotel lodging arrangements, and handle crucial compliance and data entry tasks. If you’re looking for an exciting opportunity to kick the new year off in a great way, apply now!
Key Responsibilities:
Credit Card Program Management:
- Administer the corporate credit card program using Concur, including issuing/canceling cards, monitoring spending, and ensuring timely expense report submissions with accurate documentation and coding.
- Accurately upload credit card transactions into the accounting system.
Lodging Management:
- Coordinate and manage hotel reservations and payments through CLC, resolving issues for field crews and liaising with customer service.
- Process and enter weekly lodging invoices into the accounting system, obtaining necessary project manager approvals.
Compliance and Reporting:
- Prepare and file annual gross receipt filings and annual reports.
- Maintain and update company licenses and permits, researching new project location licensing requirements.
Data Management:
- Accurately enter new jobs and job budgets into the accounting system.
- Maintain confidentiality of sensitive financial information.
- Support and Communication:
- Respond efficiently to inquiries and requests for information from field and office staff.
- Assist with other accounting and administrative tasks as needed.
Qualifications:
- Minimum of 3 years of experience in bookkeeping, accounting support, or administrative roles within an accounting team.
- Proficiency in Microsoft Office Suite, particularly Excel and Word.
- Strong working knowledge of general office equipment and software.
- Experience in the construction industry is a plus.
- Strong organizational and time management skills.
- Excellent communication skills.
