What are the responsibilities and job description for the Accounts Payable Specialist position at Sparks Group?
Sparks Group and its client are seeking a detail-oriented Accounts Payable Specialist to join a growing team in the Leesburg area. The Accounts Payable Specialist will oversee full cycle accounts payable, collaborate with project managers, and maintain vendor relationships. The ideal candidate will have a background in the building, construction, or landscaping industry.
Key Responsibilities:
- Oversee full-cycle accounts payable, reviewing and verifying invoices, ensuring accuracy of all documentation, posting approved invoices and calculating tax where applicable.
- Maintain vendor ledgers within the accounting software, including setting up new vendors, deactivating old vendors, and updating vendor information (such as address changes). Ensure vendors have up-to-date W-9 forms and certificates of insurance with appropriate coverage on file.
- Prepare weekly vendor payments for approval. Process payments and print checks in a timely manner.
- Record accrual journal entries and be familiar with intercompany transactions.
- Calculate and record project equipment usage to ensure accurate project cost tracking.
- Assist with month-end closing processes, providing necessary documentation for financial statements and worker’s compensation audits.
- Collaborate with project managers to ensure invoice coding is accurate and that all expenses are recorded in the proper period for each project.
- Reconcile vendor accounts by reviewing monthly statements and related transactions. Work with vendors to resolve discrepancies or payment issues.
- Reconcile balance sheet accounts and monthly bank statements for multiple accounts.
- Prepare and file monthly sales and use tax returns.
- Maintain and reconcile fixed asset schedules and post depreciation in the accounting software.
Qualifications:
- Bachelor’s degree in accounting or finance, or equivalent construction accounting experience
- 2 years of accounts payable experience, preferably in the construction industry. Familiarity with job costing and construction-specific financial processes is highly preferred.
- Experience with accounting or construction project management software (e.g., Foundation, Procore, Buildertrend, Viewpoint, Timberline) and strong skills in Excel and Word.
- Strong attention to detail, with the ability to accurately review and process large volumes of invoices and payments.
- Excellent verbal and written communication skills for working collaboratively with internal teams and external vendors.
- Ability to prioritize tasks, meet deadlines, and manage multiple projects in a fast-paced environment.
- Strong analytical and problem-solving abilities, with experience resolving discrepancies and payment-related issues.
