Facilities, Safety & Fleet Specialist

🏢 Department: Facilities & Safety

👤 Reports To: HR Director

📌 Classification: Exempt

✈️ Travel Requirement: Regular travel to company locations as needed

At Spartan, we’re not just a flooring company—we’re a community of passionate individuals who build lasting relationships and drive innovation in the flooring industry. We take a fun, collaborative approach to business while delivering top-tier solutions nationwide. If you’re looking for a high-impact role where you can shape safety, efficiency, and compliance across multiple locations, this is your opportunity to make a difference!

We’re seeking a Multi-State Facilities, Safety & Fleet Manager to take ownership of our OSHA compliance, DOT regulations, workers' compensation, fleet operations, and facility management across multiple locations. This role will be instrumental in driving a proactive, centralized safety and operations strategy while ensuring compliance and efficiency in all aspects of our facilities and fleet operations.

This position requires regular travel to company locations across multiple states to conduct inspections, training, audits, and compliance reviews, ensuring consistent safety and operational standards at all sites.

✅ Ensure company-wide compliance with OSHA, DOT, EPA, and other safety regulations.

✅ Develop and implement safety policies & training programs to promote a strong safety culture.

✅ Conduct regular safety audits & inspections, identifying and mitigating risks.

✅ Manage workers' compensation claims, including reporting, follow-ups, and coordination with insurance & legal teams.

✅ Investigate workplace accidents and incidents, implementing corrective actions.

✅ Maintain detailed records of safety incidents, training, and compliance activities.

🏢 Oversee maintenance, repairs, and improvements for multi-state locations, working closely with Branch Managers.

🔧 Implement preventive maintenance programs to keep facilities and equipment running smoothly.

📊 Develop and manage budgets for facilities and safety programs.

📍 Partner with branch and department managers to address location-specific needs.

🚛 Ensure compliance with DOT regulations and fleet safety standards.

🛠️ Implement fleet maintenance schedules to maximize efficiency and longevity.

📄 Oversee vehicle inspections, registrations, and compliance requirements.

👨‍🏫 Train employees on safe driving practices and company fleet policies.

• Regular travel to company locations across multiple states to ensure compliance, conduct facility audits, lead training programs, and support branch managers in implementing safety and maintenance initiatives.
• Ability to work remotely when not traveling while maintaining strong communication with onsite teams.

✔ Bachelor’s degree in Occupational Safety, Environmental Health, Facilities Management, Industrial Engineering, Business Administration, or a related field (preferred)

✔ Minimum of 5 years of experience in safety management, facilities management, fleet operations, or regulatory compliance.

✔ Proven experience in managing OSHA, DOT, and workers' compensation compliance across multi-state locations.

✔ Experience in a multi-site, operations-focused environment such as manufacturing, logistics, construction, or field service industries is preferred.

✔ Demonstrated ability to train, coach, and influence teams across various departments and locations.

✔ Extensive knowledge of OSHA (Occupational Safety and Health Administration) regulations, DOT (Department of Transportation) compliance, and EPA (Environmental Protection Agency) regulations.

✔ Experience in managing workers' compensation claims, including reporting, follow-ups, and coordination with insurance providers.

✔ Familiarity with risk assessments, hazard mitigation, and accident investigation procedures.

✔ Knowledge of facility maintenance best practices, including safety protocols, fire codes, and emergency preparedness.

✔ Ability to interpret and apply federal, state, and local safety and building regulations.

💰 Competitive Salary

📅 Paid Time Off (PTO), Sick & Paid Holidays

🩺 Comprehensive Health, Dental & Vision Insurance

💡 401(k) with Company Match

✅ Company-Paid Short-Term Disability & Life Insurance

🛡️ Additional Voluntary Benefits (Long-Term Disability, Critical Illness, Accident, and More!)

🚀 Career Growth & Development Opportunities

🤝 Collaborative & People-First Culture