Payroll Coordinator

POSITION: Payroll Coordinator - 2025-2026

QUALIFICATIONS:

• Bachelor's degree in Accounting, Business Administration, Human Resources, or five to eight years payroll experience required.
• Three to five years of payroll experience required.

REPORTS TO: Director of Finance

GENERAL SUMMARY:

The Payroll Coordinator will oversee the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

PERFORMANCE RESPONSIBILITIES:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Partners with team members to identify and implement efficiencies within the payroll systems, procedures, and processes.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, deductions and withholdings, and changes to pay rates.
• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepares and submits or issues monthly, quarterly, and annual reports as required by federal and state regulations.
• Facilitates audits by providing records and documentation to auditors. Provides reports and documentation for FOIA requests.
• Records and processes federal and state payroll tax deposits.
• Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.

WORKING CONDITIONS:

Office environment with no exposure to environmental conditions. Physical demands are restricted to general office activities requiring movement. lifting items weighing up to 25 pounds. No travel required. Requires ability to work under a degree of stress related to duties that require constant attention and meeting tight deadlines.

DISCLAIMER STATEMENT:

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.

Please upload a resume and cover letter

Contract Length: 235 Days

Salary: General Salary Scale

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Statement of Non-Discrimination

Discrimination of all persons is prohibited with regard to employment and any other program or activity on the basis of race, religion, sex, national origin, age, color, immigrant status, English speaking status or disabling condition in District Five Schools of Spartanburg County as required by Title IX of the Educational Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Civil Rights Act of 1964 as amended. Section 504 Coordinator, Director of Special Services; Title IX Coordinator, Chief Administrative Officer.

Job Types: Full-time, Contract

Pay: $42,133.00 - $81,022.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $42,133 - $81,022