What are the responsibilities and job description for the HR Payroll Specialist position at SpawGlass?
Our payroll specialist will ensure that team members are paid accurately and on time while maintaining compliance with all relevant laws and regulations. A successful candidate in this role maintains confidentiality, provides exceptional customer service to our team members, is detail-oriented, and enjoys working with numbers.Competencies : Payroll Processing : Administer full-cycle payroll including calculating employee wages, overtime, bonuses, and deductions, ensuring 100% accuracy and on-time delivery of employee payment. Payroll Record Management : Maintain meticulous payroll records, including hours worked, wage breakdowns, employee information, timesheets, and other related documents. Compliance : Ensure that the payroll process complies with federal, state, and local laws and regulations, including tax withholding, wage and hour laws, and reporting requirements. Respond to unemployment claims in a timely manner. Tax Reporting and Payments : Prepare and process federal, state, and local payroll taxes, ensuring timely submissions of quarterly filings (e.g., Form 941) and year-end reporting (e.g., W-2, W-3). Lead payroll tax audits and address discrepancies with government agencies as needed. Benefits and Deduction Coordination : Ensure seamless integration of payroll with employee benefits, including health insurance, retirement plans, HSA / FSA, and other voluntary benefits. Audit and reconcile benefit deductions to maintain accuracy across payroll and HR systems. Reconciliation and Audit : Reconcile payroll accounts with general ledger entries and resolve discrepancies quickly to maintain financial integrity. Conduct periodic internal payroll audits to identify errors, improve processes, and meet compliance requirements. Systems Management : Manage and update payroll systems to reflect the latest employee, tax, and benefit changes. Identify opportunities to automate processes and optimize payroll workflows to increase efficiency. Reporting : Generate and analyze comprehensive payroll reports for management, accounting, and auditing to provide actionable insights. Support internal and external audits with accurate documentation and timely data sharing. Training and Knowledge Sharing : Train team members on payroll systems and policies, ensuring understanding of relevant compliance requirements and workflows. Document and update standard operating procedures (SOPs) to maintain consistency in payroll processes. Human Resources Support : Serve as a trusted resource by addressing payroll-related inquiries, resolving issues promptly, and communicating wage details, deductions, and policies in a clear and professional manner via phone, online chat, email and face-to-face.
Specifications :
5 years of full-cycle in-house payroll experience.
General knowledge of accounting principles as it relates to payroll.
Certified Payroll Professional preferred but not required.
Proficiency in Microsoft Office Suite (SharePoint, OneDrive, Teams, Outlook, Excel, Word, PowerPoint) and payroll systems.
Bilingual in English and Spanish required.
Essential Functions :
Lift up to 25 pounds unassisted.
Sitting for long periods of time, walking, and standing occasionally.
Nature of work requires an ability to operate standard business office equipment
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment :
Corporate office environment with standard use of office equipment (e.g., computers, printers, etc.)
Occasional visits to jobsites which include the use of proper Personal Protective Equipment which may involve exposure to outdoor elements and typical construction conditions.
Business casual appearance.
Monday - Friday, 8 : 00 am - 5 : 00 pm
SpawGlass is an Equal Opportunity Employer
