Executive Assistant / Office Manager

Position: Executive Assistant/Office Manager

Reporting To: Vice President of People Experience

Location: SPB Hospitality Support Center, Nashville, TN

Position Overview:

We are seeking a highly organized and proactive Executive Assistant/Office Manager to support multiple executives while managing the daily operations of our Nashville office. This dual-role position requires a professional who can anticipate needs, manage competing priorities, and ensure seamless executive and office management support in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Coordinate and maintain complex calendars for multiple executives, scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for executives, managing emails, phone calls, and correspondence with discretion and professionalism.
• Prepare SLT meeting agendas, take minutes, and follow up on action items to ensure timely completion.
• Assist with event planning and coordination for team meetings, all-hands meetings, and summits.

Office Management:

• Manage day-to-day office operations, including office supplies, equipment maintenance, and vendor relationships.
• Provide administrative support to the broader team, including organizing events, team activities, and training sessions.
• Track office expenses and maintain budgets for office supplies, events, and facilities.
• Implement and maintain office procedures, ensuring a productive and organized work environment.

Qualifications:

·         Minimum of 5 years of executive assistant or office management experience, preferably supporting multiple senior leaders.

·         Bachelor’s degree preferred; equivalent experience will be considered.

·         Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and expense tools (e.g., Concur or similar platforms).

·         Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.

·         Strong written and verbal communication skills, with a professional demeanor and ability to build relationships at all levels.

·         Demonstrated ability to work independently, anticipate needs, and find creative solutions to challenges.

·         High level of confidentiality and integrity in handling sensitive information.

Why Join SPB Hospitality?
At SPB Hospitality, we’re passionate about fostering a collaborative, innovative, and people-first culture. As the Executive Assistant/Office Manager, you’ll play a critical role in supporting our executives and ensuring the smooth operation of our Nashville office, contributing to our mission of creating exceptional experiences for our employees and customers alike.