Office Manager/Executive Assistant

Company Description

TruPointe Partners is one of the fastest growing Group Purchasing Organizations (GPOs) currently serving the private sector. At the core of our business is a team of industry experts and sourcing professionals who identify and align the goals of our suppliers and members to create sustainable, long-term partnerships. It is an exciting time to be part of our growing team!

Role Description

The Office Manager/ Executive Assistant will provide high-level administrative support to the CEO as well as assisting with day-to-day operations in the Franklin, TN office. The role involves managing calendars, coordinating meetings, preparing reports, handling communications, and supporting the HR, marketing, and sales functions.

Administrative Support:

• Manage the CEO's calendar, schedule meetings, and prioritize appointments.
• Organize travel arrangements, accommodations, and itineraries for the CEO.
• Draft and proofread internal and external communications, including emails, reports, and presentations.
• Prepare and maintain records, reports, and documentation in a timely and organized manner.

Marketing Support:

• Assist in the development and execution of marketing campaigns, including email marketing, social media, and promotional materials.
• Coordinate marketing efforts, such as newsletters, webinars, and trade shows.
• Help manage content updates on the company’s website and marketing collateral.
• Maintain a database of marketing contacts and help with lead generation and outreach.

Sales Support:

• Assist with sales tracking, reporting, and data entry into the CRM system.
• Support the preparation of proposals, sales presentations, and RFP responses.
• Coordinate follow-ups with clients and prospects and schedule sales meetings.
• Help maintain and update the sales pipeline and relevant metrics.

HR Support:

• Provide on-site support for employee HR needs and day-to-day inquiries.
• Assist with training sessions, onboarding logistics, and culture initiatives.
• Coordinate office events and programs to promote a positive workplace.
• Serve as the primary liaison to HR partners, including benefits and insurance providers.
• Manage HR-related documentation and support policy implementation.

Cross-functional Coordination:

• Serve as a liaison between the executive team, marketing, sales, and other departments to ensure alignment on organizational goals.
• Assist in preparing materials for board meetings, client meetings, and other high-level presentations.
• Monitor project timelines and deliverables, ensuring deadlines are met.

Special Projects:

• Assist with special projects as needed, ranging from internal process improvements to client outreach and event coordination.
• Conduct research and gather data to support business development and strategy efforts.

Qualifications:

• 3-5 years Executive Administration experience
• Strong organizational and communication skills
• Proactive approach to problem-solving
• Background in sales, marketing, or business operations within a GPO or similar industry is a plus