What are the responsibilities and job description for the Executive Assistant position at Spears Group?
Spears Group is hiring an Executive Assistant to provide direct administrative and operational support within the firm’s core real estate business. This role is essential in maintaining consistency across scheduling, documentation, client communication, and listing and transaction coordination. The ideal candidate is detail-oriented, dependable, and comfortable managing recurring tasks with accuracy and professionalism.
Key Responsibilities:
- Coordinate and attend property showings, inspections, appraisals, and photography sessions
- Prepare and manage all paperwork for listings and transactions
- Maintain internal systems including CRM, calendars, and task trackers
- Communicate with clients clearly and professionally on behalf of the business
- Support all aspects of transaction and listing coordination
- Provide day-to-day administrative support to ensure smooth business operations
Qualifications:
- Bachelor’s degree required
- Active Florida Real Estate License required
- Attention to detail and consistency in execution
- Reliable availability