What are the responsibilities and job description for the Prospect Research and Database Manager position at Special Olympics Illinois?

Job Type

Full-time

Description

TITLE : Prospect Research and Database Manager

Special Olympics Illinois is a not-for-profit sports organization offering year-round training and competition in 18 sports to a community of more than 55,000 traditional athletes, Young Athletes, Unified partners, coaches, volunteers, and more. It strives to be a global leader in shaping a culture where people with and without intellectual disabilities are fully integrated into the community by providing year-round opportunities in competitive sports, health education, leadership and personal development. As a part of the Special Olympics Illinois team, you'll join an energetic and hard-working group of individuals committed to transforming the lives of those we serve.

Special Olympics Illinois is thrilled to announce several new opportunities to join our expanding Development team! In line with our strategic plan to build the movement, change the game, expand our roster, and champion inclusion, we are adding key roles to enhance our capacity and drive greater impact. This is an exciting time to join our dynamic and successful Development team, as we work together to empower and include individuals with intellectual disabilities throughout Illinois. If you are passionate about making a difference and want to contribute to a powerful mission, we encourage you to apply and help us shape a future of inclusion and opportunity!

POSITION OVERVIEW

The Prospect Research and Database Manager plays a key role in supporting the fundraising efforts of Special Olympics Illinois (SOILL) by overseeing donor data management, prospect research, and database administration. This position is responsible for analyzing the SOILL CRM and identifying potential donors, maintaining accurate and comprehensive donor information, and ensuring the effective use of technology to support the Development team's goals. The ideal candidate is highly detail-oriented, has a strong affinity for analysis, and is skilled at leveraging data to inform fundraising strategies.

PRIMARY DUTIES AND RESPONSIBILITIES

Prospect Research and Pipeline Development 50%

Conduct comprehensive research on individuals, corporations, and foundations to identify new major gift and corporate sponsorship prospects
Provide actionable insights to the Development team, including wealth screening, philanthropic interests, and connections to SOILL
Build and maintain a prospect pipeline, prioritizing opportunities aligned with organizational goals and initiatives
Organize and participate in prospect review sessions to rate prospects, maintain prospect "clearance" system, coordinate assignments of prospects to development officers, and track strategy in the solicitation of donors
Develop donor profiles, briefing documents, and reports to support cultivation and solicitation efforts

Database Management and Administration 30%

Serve as a lead administrator for the donor database, ensuring data accuracy, consistency, and security

Create and maintain policies for data entry, reporting, and database usage to ensure best practices across the organization

Collaborate with IT and other departments to integrate donor data with related systems and platforms

Ensure that information discovered through research is properly maintained and documented in the donor database

Train Development staff and other users on database tools, ensuring team-wide proficiency

Reporting and Analytics 20%

Build regular and ad-hoc reports on fundraising performance, donor activity, and campaign progress to inform strategy and decision-making

Ensure proper classification and use of campaigns and coding with donor database to track, analyze, and report on performance based off evaluation metrics

Analyze donor data to identify trends and opportunities for strategic fundraising initiatives

Requirements

PREFERRED QUALIFICATIONS

Collaborative team player with a passion for advancing SOILL's mission

Bachelor's degree preferred or equivalent experience, with a preference for candidates with training in data and analytics

A minimum of two (2) years of experience in prospect research, database management, or a related role in a nonprofit setting

Expertise in donor management systems and prospect research tools

Strong analytical and problem-solving skills with a keen attention to detail

Commitment to data confidentiality and ethical standards

Computer fluency in MS Office; knowledgeable about the role technology plays in fundraising

Highly organized, self-motivated, and able to manage multiple projects simultaneously

A constant learner who is interested in being a proactive, positive member of the team

A demonstrated commitment to fostering diversity and inclusion within the organization and incorporating DEIB in fundraising and development efforts, ensuring equitable treatment of all members and donors

WORK SCHEDULE AND REQUIREMENTS

Employees in this role can work from one of our regional offices (Chicago, Lombard or Normal, IL), remotely within Illinois, or a hybrid of these options.

Days and hours of work are Monday through Friday, 8 a.m. - 4 : 30 p.m.

Evening / weekend work may be required as job duties demand

Independent in-state travel occasionally required, including some overnight and weekend travel as an essential function of position

Light work required, which involves lifting no more than 20 pounds at a time with some lifting or carrying of objects weighing up to 10 pounds; requires some walking, standing, and / or sitting with some pushing and pulling of arm or leg controls; includes sedentary work

Close visual acuity required to perform activities such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and / or operation of machines; operating motor vehicles

Physical mobility required : must be able to climb stairs, assist in setup and breakdown at events, stand or sit for long periods of time, and load and unload vehicles

First Aid / CPR Training and Certification required or willing to obtain within the first six months; must be able and willing to effectively administer First Aid / CPR on-site during events

Valid driver's license and proof of insurance is required

Offers of employment are contingent upon clear results of a background check

Salary Description

43,888 - $54,500

Benefits

This full-time position includes an excellent compensation and benefits package including health, dental, vision, life, voluntary disability insurance, a retirement savings plan with company match, generous paid time off benefits, and more.

Special Olympics Illinois is committed to building a diverse, creative, engaged, collaborative, and hard-working team that is dedicated to our athletes, our communities, and each other. Our employees are our most valuable asset, and we aim to create a positive atmosphere where employees feel valued and fulfilled. We truly want people to love working here, and we strive to create a culture that allows for growth, opportunity, and fun.

Special Olympics Illinois is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws

Salary : $43,888 - $54,500

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