What are the responsibilities and job description for the Accounts Payable Specialist position at Specialized Fabrication Equipment Group LLC?
Position: Accounts Payable Specialist
Reports to: AR/AP Manager
Location: Newberg, Oregon
OUR MISSION
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Deliver an outrageously good customer experience – every interaction, everywhere, every time!
- Have fun doing it!
OUR VALUES
Core Competencies for All Employees: Honesty, Integrity & Ethical Behavior; Teamwork; Ownership, Accountability & Results-Orientation; Customer Focus; Safety, Quality & Continuous Improvement Focus; Global Perspective; Innovative Spirit; Adaptive & Resilient. Managerial Competencies (in addition to the above): Performance Management & Developing Others; Strategic Vision & Change Agency; Business Acumen; Organizational Excellence.
JOB SUMMARY
Summary: Coordinate, track and conduct all aspects of the accounts payable and other cash outflow processes in accordance with company policies and requirements.
SFE Group is a drug-free workplace.
ESSENTIAL FUNCTIONS
- Coordinates the payment of all required cash outflows for the company, including all inventory purchases, operating expenses, and travel reimbursements.
- Partners with Supply Chain to establish appropriate payment terms and any necessary pre-payments for inventory purchases
- Recommends timing of all cash outflows based on forecasted cash balances
- Provides backup support for other members of the Finance Team
- Matches invoices to purchase orders and receivers
- Prepares payments as required and processes recurring check runs for payables as well as wire transfers and ACH transactions
- Manages travel expense reporting (including personal expense reports and company credit card reports)
- Submits forms to maintain and update 1099s
- Files accounting documents in appropriate locations
- Responds to internal and external inquiries regarding expense and payment status
- Assists in monthly closing procedures
- Prepares all accounts payable accruals at month end and reconciles A/P sub ledgers to the general ledger
- Reconciles various accounts such as prepaid expense and clearing accounts
- Handles stress in a professional manner, demonstrates the ability to get along with others, demonstrates successful attendance and punctuality, and works overtime / extra hours as required to meet business needs
- Other duties as required
EDUCATION / EXPERIENCE
- AA degree with an accounting concentration; or 3-5 years of related experience; or equivalent combination of education and experience
- Experience with modern accounting tools and processes (e.g. ERP systems, electronic invoice management tools, Excel)
- Proven ability to partner well with external departments in support of the AP processes and business needs
- Proven ability to operate in a fast paced environment, handle multiple interruptions as well as prioritization of work flow
- Is able to be onsite as needed in support of the Finance team and business needs
- Proficient in Microsoft Office products with an emphasis on Excel
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and hear. The employee is also regularly required to stand, walk, crouch, bend, use hands to finger, handle, or feel and reach with hands and arms.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration. Office and travel have moderate noise levels. Machine/Product demonstrations and customer visits can have loud noise levels.
EQUAL EMPLOYMENT OPPORTUNITY
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor, a drug-free workplace, and require proof of legal authorization to work in the US.
