Office Manager

Position:

The Office Manager ensures smooth and efficient day-to-day operations of the office. This role oversees administrative functions, manages office staff, and coordinates with various departments to maintain a productive and professional work environment. The Office Manager plays a key role in optimizing processes, maintaining a well-organized workspace, and supporting company goals, including handling payroll and accounting tasks using QuickBooks.

Key Responsibilities:

• Office Administration:
• Oversee daily office operations to ensure efficiency.
• Manage office supplies, inventory, and procurement.
• Handle incoming and outgoing correspondence, including mail and email.
• Maintain and organize office records, files, and databases.
• Payroll and Accounting:
• Process and manage payroll, ensuring accuracy and timely distribution.
• Use QuickBooks to record and reconcile financial transactions.
• Prepare and track invoices, purchase orders, and reimbursements.
• Collaborate with the finance team on budget management and reporting.
• Staff Supervision:
• Supervise, mentor, and train office staff.
• Assign tasks and monitor staff performance.
• Conduct performance evaluations and provide constructive feedback.
• Facilities Management:
• Ensure the office environment is clean, safe, and well-maintained.
• Coordinate with vendors for maintenance and repairs.
• Oversee office equipment and technology, ensuring functionality.
• Process Improvement:
• Identify inefficiencies and implement streamlined processes.
• Develop and enforce office policies and procedures.
• Communication and Coordination:
• Serve as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, appointments, and events.
• Support other departments as needed.
• Compliance and Confidentiality:
• Ensure compliance with company policies and legal requirements.
• Maintain confidentiality of sensitive information.

Qualifications:

• Education: Bachelor’s degree in business administration, management, accounting, or a related field (preferred but not required).
• Experience:
• 3 years of experience in office management, administrative management, or a similar role.
• Experience with payroll management and QuickBooks accounting software.
• Skills:
• Familiarity with payroll processes and systems.
• Proficiency in QuickBooks and other accounting tools.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Knowledge of budgeting, scheduling, and vendor management.
• Leadership and team management skills.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $55,000