Senior Payroll Associate

SCI, the leading real estate search firm, is seeking a Senior Payroll Associate to join 50 year old developer/owner/operator of affordable and market-rate multifamily properties throughout NYC.

The Senior Payroll Associate is responsible for ensuring the timely and accurate processing of payroll for all company entities while maintaining compliance with relevant laws and regulations. This role oversees various payroll-related activities, including tax, garnishments, union dues, third-party sick payments, and all other deductions. The Payroll Associate also audits payroll data and processes, reviews tax filings, handles payroll inquiries, and prepares essential financial reports.

This is a hybrid workplace role requiring 2/days per week in office (White Plains).

Responsibilities:

Payroll Processing & Compliance:

• Ensure timely and accurate processing of payroll across all entities both weekly and biweekly. Communicate regularly with site managers.
• Maintain compliance with federal, state, and local payroll regulations.
• Oversee and manage deductions including taxes, garnishments, union dues, third-party sick payments, and all other deductions.
• Make adjustments as needed
• Ensure that we are complying with union rules in terms of pay and benefits
• Complete paperwork needed for union employee leaves (disability workers comp, FMLA)
• Process Union Bonuses and Rate Adjustments

Audit & Data Review:

• Conduct regular audits of payroll data and processes to ensure accuracy and compliance.
• Perform worker compensation payroll audits.
• Invoice Management:
• Reconcile and pay monthly invoices for Union health, COPE, Union dues, 401K contributions, disability, and paid family leave.
• Process invoices for payment remittances related to BCI, 401k, union dues, DBL, and PFL across all entities. Coordinate with the accounting team for requisitions.
• Financial Reporting & Requisitions:
• Prepare timely general ledger (GL) funding requisitions reports for each payroll entity.
• Generate and update various reports or worksheets for the Finance Department.

Payroll Inquiries:

• Address and resolve payroll-related inquiries from employees and other stakeholders.
• Communicate any issues to the Director of HR.

Requirements:

• Union experience a must!
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• A minimum of 5 years of experience in payroll management or a similar role with progressively responsible position.
• In-depth knowledge of payroll and tax regulations, as well as union agreements and
• worker compensation.
• Strong analytical and organizational skills with the ability to audit and reconcile
• complex data.
• Paycom experience preferred
• Proficiency in payroll software and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Time management skills.
• Ability to resolve issues/conflicts in a timely manner.