What are the responsibilities and job description for the Administrative Assistant position at SpecialtyRx?
Our Company:
SpecialtyRx is a Long-Term Care pharmacy providing pharmaceutical services to long term care facilities and assisted living communities. SpecialtyRx takes pride in delivering personalized care and quality pharmacy services.
We are seeking a highly motivated and professional Administrative Assistant to join our team! The ideal candidate will be a self-starter with excellent customer service skills, a strong phone presence, and the ability to manage multiple tasks efficiently. This position provides administrative support under the general supervision of the Pharmacist In Charge in Austin, while ensuring compliance with local, state, federal, and company regulations.
Responsibilities:
- Provide administrative and clerical support as directed by the Pharmacist In Charge and Regional HR Department.
- Manage the front desk, greeting and directing visitors, answering phone calls, and responding to inquiries in a professional manner.
- Maintain office supply inventory and order supplies as needed.
- Assist with various office projects, events, and client service giveaways. (e.g., baked goods, etc.)
- Prepare department manager resumes for interview processes.
- Support new hires preparation and assisting with work from home equipment process.
- Maintain and organize department emails and phone lines.
- Perform general office duties, such as copying, and data entry.
- Pharmacy technician duties can include but are not limited to eKits billing, emergency billing and process returns.
- Assigned employees lockers, if needed.
- Take new hires ID photos and process to HR.
- Back up for employees’ time clock enrollment.
- Activate and deactivate employees key fob entry.
- Clean and maintain office equipment and work areas in accordance with prescribed methods.
- Assist with additional administrative tasks or projects as required.
Qualifications:
- Minimum of two years of related administrative experience, or an equivalent combination of education and experience.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to multitask effectively and adapt to competing demands.
- Proficiency in Microsoft Office Suite. (Word, Excel, PowerPoint, Outlook)
- Computer literate with the ability to quickly learn new software.
- Strong interpersonal skills, with the ability to interact professionally and effectively with all levels of staff and clients.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Detail-oriented with a focus on accuracy and efficiency.
- Motivated, dependable, and a team player.
Work Hours: Monday to Friday, 8:00 AM – 4:30 PM.
EEO Statement, SpecialtyRx, Inc. is fully committed to employing a diverse workforce. We recruit and retain talented individuals without regard to gender, race, age, marital status, disability, veteran status, sexual orientation and gender identity or any other status protected by federal, state or local law.
EO/Minorities/Females/Disabled/Veteran
