Demo

Front Office Manager

Spectra360
Sacramento, CA Full Time
POSTED ON 3/8/2025
AVAILABLE BEFORE 4/6/2025

Exciting Growth Opportunity!


Are you looking for a dynamic role where you can make a real impact in a fast-growing company? This is more than just a job—it’s an opportunity to wear multiple hats, develop new skills, and grow alongside the business. As an Operations & Finance Specialist, you’ll have direct access to leadership, play a key role in shaping processes, and contribute to both day-to-day operations and long-term strategy. If you’re an adaptable, proactive professional who thrives in an evolving environment and is excited by the challenge of helping scale a business, this could be the perfect opportunity for you!


Operations & Finance Specialist

We are seeking a highly organized and adaptable professional to provide sales support, administrative assistance, and executive support in a dynamic early-stage company. This role requires a proactive, detail-oriented individual who can handle multiple responsibilities, including customer interactions, operational coordination, and executive assistance.

Since we do not have a dedicated sales team, this position will play a key role in managing inbound inquiries, processing orders, and supporting leadership with strategic initiatives. As an early-stage company, we need someone who is comfortable navigating uncertainty, understands the risks of a growing business, but is also excited about the long-term upside potential.


Key Responsibilities

Customer, Order & Sales Support:

  • Act as the first point of contact for customer inquiries, providing timely responses and professional support.
  • Process and track orders via EDI, maintain accurate records, and ensure smooth fulfillment.
  • Manage relationships with enterprise customers and partners, facilitating smooth onboarding and ongoing communication.
  • Assist with order tracking, inventory coordination, and ensuring stock availability.


Administrative & Executive Assistance:

  • Provide direct support to company leadership, assisting with scheduling, travel arrangements, and email correspondence.
  • Prepare reports, presentations, and documents as needed for leadership and operational meetings.
  • Maintain company records, contracts, and data organization to ensure up-to-date documentation.
  • Assist with marketing and outreach initiatives such as email campaigns and customer engagement efforts.
  • Coordinate procurement of office supplies, packaging materials, and other business necessities.
  • Help manage special projects, research tasks, and ad hoc initiatives to support company growth.


Financial & Bookkeeping Management:

  • Utilize QuickBooks Desktop to enter and reconcile transactions, generate financial reports, and maintain accurate records.
  • Create and process invoices, estimates, and accounts receivable collections.
  • Handle expense tracking, budgeting, and cash flow monitoring.
  • Assist in financial planning and forecasting, providing insights to management.


Inventory & E-Commerce Accounting:

  • Oversee inventory tracking and adjustments within QuickBooks Desktop, ensuring accuracy in stock levels and cost accounting.
  • Manage financial transactions related to Amazon sales, including revenue tracking, refunds, and reconciliation of deposits.
  • Work closely with the operations team to align inventory management with financial reporting.


Tax & Compliance Support:

  • Assist with sales tax filings and compliance-related financial documentation.
  • Maintain proper documentation for audits and financial reviews.


Opportunity & Fit

  • This role offers the chance to work directly with leadership, gaining valuable experience in multiple facets of an early-stage business.
  • We are looking for someone who embraces both the challenges and opportunities of working in a growing company—there is potential for future expansion of responsibilities and rewards as the company scales.
  • Ideal for someone who is adaptable, proactive, and sees the upside of joining a company in an exciting growth phase while being aware of the risks that come with it.


Ideal Candidate Qualifications

  • Experience in customer service, administrative assistance, executive support, or operations coordination.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and CRM or order management systems.
  • Strong attention to detail, organization, and ability to multitask.
  • Excellent written and verbal communication skills, with a professional and customer-friendly approach.
  • Ability to handle sensitive information with discretion and professionalism.
  • Proficiency in QuickBooks Desktop is REQUIRED, including inventory management and financial reporting.
  • Experience with Amazon accounting, including reconciling transactions, chargebacks, and deposits.
  • Strong analytical skills with experience in financial planning, budgeting, and forecasting.
  • Detail-oriented and highly organized, with the ability to manage multiple accounting tasks efficiently.
  • Previous experience in bookkeeping, accounting, or financial management.


This is an exciting opportunity for a motivated professional who wants to be an integral part of a growing business. If you’re looking for a role where your skills and contributions will truly matter, apply today!

Salary : $85,000 - $95,000

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Front Office Manager?

Sign up to receive alerts about other jobs on the Front Office Manager career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$60,687 - $89,098
Income Estimation: 
$142,129 - $220,545
Income Estimation: 
$60,136 - $81,141
Income Estimation: 
$77,456 - $102,587
Income Estimation: 
$75,004 - $94,003
Income Estimation: 
$95,426 - $117,847
Income Estimation: 
$95,426 - $117,847
Income Estimation: 
$115,392 - $147,123
Income Estimation: 
$77,456 - $102,587
Income Estimation: 
$94,171 - $124,884
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at Spectra360

Spectra360
Hired Organization Address CA Full Time
Class C Driver / Installer Santa Clara CA Salary : $23.00 - $24.00 per Hour Class C Driver / Installer in Santa Clara, C...
Spectra360
Hired Organization Address Phoenix, AZ Full Time
Outside Sales Representative Staffing Services (Manufacturing, Transportation & Distribution) Location : Phoenix, Arizon...
Spectra360
Hired Organization Address Phoenix, AZ Full Time
Talent Acquisition Specialist Staffing Services (Manufacturing, Transportation & Distribution) Spectra360, one of the to...
Spectra360
Hired Organization Address Hayward, WI Full Time
Class C Driver in Hayward, California Hayward California Salary : $22 - $23 per Hour Class C Driver in Hayward, Californ...

Not the job you're looking for? Here are some other Front Office Manager jobs in the Sacramento, CA area that may be a better fit.

Front Office Manager/Receptionist

Better Health Chiropractic, Rocklin, CA

Patient Relations and Front Office Manager

Sierra Dental & Orthodontics, Cameron, CA

AI Assistant is available now!

Feel free to start your new journey!