Administrative Assistant (part-time)

SUMMARY:

Part-Time Position: 2 -3 Days/Week

Support the Business Administrator and President in managing administrative tasks associated with Spectrum EHS, including general accounting, bookkeeping, clerical tasks, employee benefit programs, and various other administrative duties.

Establish lasting relationships with our clients through a consistent history of reliability, performance and professionalism. Be responsive, courteous and diligent in meeting deadlines. Maintain the highest standards of professionalism and integrity.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with accounting/bookkeeping (invoices, A/P, A/R, general ledger, banking)
• Purchase office equipment and supplies,
• Receive and route all incoming telephone calls,
• Perform clerical services (word processing, typing, filing, etc...),
• Assist with employee benefits and compensation programs,
• Manage incoming and outgoing mail, prepare/deliver certified mail packages to Post Office, prepare/deliver Fed Ex and UPS shipments
• Prepare organization charts, presentations, and other computer graphics.

COMPETENCIES:

• 3 to 5 years of relevant experience
• Experienced bookkeeper, accounting assistant, or equivalent,
• Proficient in the use of PCs, and preferably familiar with the following software:

- Microsoft Office Products (MS Word, Excel and Power Point)

- Account Edge (formerly MYOB) Accounting Software (preferred, but not necessary)

- Microsoft Edge, Google Chrome or other Internet Browser

- Windows Operating Systems

• Friendly and professional disposition both on the telephone and in person,
• Proficient in both written and verbal communication skills (English Language),
• Effective listening skills,
• Proficient word processing, typing, filing, and other clerical skills,
• Capable of prioritizing work in a logical manner and consistent with deadlines,
• Capable of handling confidential information,
• Performs well under pressure.

PERSONAL QUALITIES:

• Motivated, self-starter that works well with minimum supervision,
• Reliable, honest, and trustworthy,
• Conscientious, organized, efficient, and detail oriented,
• Cheerful, friendly, and easy to get along with, and
• Cost conscious.

SCHEDULE:

• 7:30am-4:30pm

ABILITY TO COMMUTE TO OFFICE LOCATION:

• Lake Hopatcong, NJ 07849 (Jefferson Township)

EXPERIENCE:

• Customer Service: 1 Year (Preferred)

WORK LOCATION:

• In Person

Job Type: Part-time

Pay: $24.00 - $26.00 per hour

Schedule:

• 8 hour shift

Work Location: In person

Salary : $24 - $26