What are the responsibilities and job description for the Office Manager position at Speech Zone?
Title: Office Manager
Location: Manhattan, New York
Job Type: Full-time
About Us:
Our pediatric speech therapy practice in Manhattan is seeking an exceptional Office Manager to join our dynamic team. As a key member of our staff, you will be responsible for ensuring the smooth operation of our office, providing exceptional customer service, and supporting our team of therapists.
Responsibilities:
- Greet clients and families, responding to their inquiries and concerns
- Manage telephone and email communications, responding promptly to messages
- Prepare correspondence, reports, and proposals as needed
- Develop and maintain accurate computer files, databases, and filing systems
- Coordinate therapist schedules, ensuring efficient use of time and resources
- Prepare, send, and process invoices and billing statements
- Maintain and update our office website and promotional materials
- Process paperwork for new hires and manage payroll
- Perform bookkeeping and accounting tasks using QuickBooks
- Maintain a functional office atmosphere, ordering supplies and equipment as needed
Requirements:
- 2 years of experience in an office management or administrative role
- High school diploma or equivalent required; associate's or bachelor's degree preferred
- Proficiency in QuickBooks, ADP, and Microsoft Office
- Excellent communication, organizational, and time management skills
- Ability to work independently and as part of a team
- Strong attention to detail and problem-solving skills
Ideal Candidate:
- Energetic, self-motivated, and meticulous
- Personable and able to build strong relationships with clients and staff
- Proactive and able to take initiative when needed
- Enthusiastic and quick learner
- Passionate about supporting the mission and values of our pediatric speech therapy practice
What We Offer:
- Opportunity to work with a dynamic and growing team
- Professional development and growth opportunities
- Collaborative and supportive work environment
How to Apply:
If you are a motivated and organized individual who is passionate about providing exceptional support to our team and clients, please submit your resume and cover letter to speechzonenyc@gmail.com. We look forward to hearing from you!