Project Implementation Manager

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

NATO Digital Workplace Centre (NDW Centre), part of NCIA, provides simple yet innovative solutions that underpin the Digital Transformation of NATO by providing feature-rich Digital Workplace, which enable NATO staff members to connect, communicate, and collaborate.

Personal Project Management service area deliver the support, design, implementation and technical integrity of all NDWC services, and not only, under projects implementation.

NDW Centre and Project Management are contributing to several major projects that are enhancing the NCIA services and leading the user transition of the end users to the new enhanced services at multiple NATO locations. The projects work is organized based on PRINCE2 principles.

Role Duties And Responsibilities

• Liaise with Stakeholders on the planning of the refreshment activities (main one-by-one replacement of HW assets) as required.
• Coordinate distribution of HW assets in conjunction with NATO CIS Support Sustainment Centre (CSSC) and local HQs.
• Create and maintain a master installation and HW distribution plan.
• Prioritize and balance refreshment based on local HQs end-user and CSUs availability and availability of HW assets as batches of HQ equipment are received at CSSC during the procurement process that will be running in parallel.
  
  

Approved Service Interruptions

• Assist the Change Coordinator during the Approved Service Interruption process.
  
  

Reporting

• Produce a Progress Review Report (PRR) on a periodical basis, normally once per week and ad-hoc as required by Project Manager or on own initiative, on the overall progress of the implementation and, in particular, of the following points:
• Date of checkpoint;
• Period covered;
• Follow-ups from previous reports;
• Activities during the period;
• Products completed during the period;
• Work planned for the next period;
• Products to be completed during the next period;
• Status of the documentation;
•  Identified risks (issue and risk logs), impacts, and management plan; and
•  Lessons Learned.
• Organise and participate in a Progress Review Meeting (PRM) scheduled and chaired by the Project Manager every month at NCI Agency, Norfolk, Virginia (USA). The normal PRM agenda proposed by the Contractor to the Purchaser for approval shall include:
• Minutes of previous PRM;
• The Implementation Manager's presentation of the Progress Review Report;
• Review of the implementation risks and outstanding issues;
• Review of actions;
• Schedule Review.
  

Documentation

• Prepare and maintain of shipment and installation plans.
• Prepare of installation and acceptance reports.
• Collect and organize of project related material (e.g. Material Data Sheets (MDS), Certificates Of Conformance, Tempest Certificates, signed installation and acceptance reports, etc) , including the updating lists of users and assets.
• Prepare of ordinary (PRR) and ad-hoc reports related to the assigned activities.
• Act as the Document Controller to guarantee the completeness (i.e. checking that every document has been produced), quality (i.e. checking formatting and compliance with templates) and archival (i.e. checking that every document has been archived in the right place) of the documents produced by in relation with this refreshment activity. Maintenance of the existing documentations and adjustments, during the whole life cycle of the product.
  
  

Meetings

• Organize and attend different meetings with the internal staff and the Customers and End-users as required, as instructed by the Project Manager and on own initiative.
• Assist the Project Manager to prepare presentations and or reporting material.
  
  

Essential Skills And Experience

• A recognized Project Management certification, such as Prince2 or PMP.
• Strong written and verbal communication skills with the ability to document and communicate across the teams.
• Ability to work in a team and share knowledge.
• Ability to work effectively under pressure.
• Basic knowledge of Microsoft Office Suite and Project Management tools such as Microsoft Project or ServiceNow
  
  

Education

• A higher secondary education and completed higher vocational training leading to a formal or professional certification with a three-year function related experience, or a secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with five years of post-related experience.
  
  

Working Location

• Norfolk, Virginia, USA
  
  

Working Policy

• On-Site
  
  

Travel

• Some travel to other NATO sites may be required
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.