What are the responsibilities and job description for the Executive Assistant to the President position at Spellman High Voltage Electronics?
About Us
Spellman High Voltage Electronics Corporation, a family owned business for over 75 years, takes pride in powering progress in health, security and quality of life. We are key partners with the world’s leading medical devices, semiconductor, scientific analytics and industrial systems manufacturers. When they want to push the limits of what’s possible with high voltage applications, they turn to us to make it happen.
While Spellman is not a household name, our products are used to make and often power many of the most advanced technologies that make modern life possible. With design and manufacturing sites in North America, Europe and Asia, we have become the preferred provider of high voltage power solutions for OEMs pushing the boundaries of technology around the world by designing and producing the products they need to power progress.
About the Job:
Spellman High Voltage Electronics Corporation is the world’s leading manufacturer of high voltage power supply, X-Ray generator and Monoblock® X-Ray sources. Our products power medical diagnostic imaging, scientific research equipment, airline security systems, food and consumer product scanners, and intercontinental communications. Spellman’s power sources enable the improvement, and saving, of lives.
What You Will Do:
- Provides high-level administrative support and assistance to the President, Global Business Units
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Prepares agendas and schedules for meetings, takes notes/minutes
- Records and distributes minutes or other records for meetings.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Arranges travel and accommodation and manages and submits expenses
- Perform additional duties as assigned by executive
- Enhance and support digital and paper organization and filing systems that best support the executive
- Capture and track in a shared calendar commitments and next steps of the executive
- Develop tracking systems with the executive to ensure accountability and deadlines are met; include time for preparation and completion of tasks.
What You Need:
- Minimum of 5 years’ experience at executive level
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration
- Proficiency with Microsoft Office Suite with the ability to learn new or updated software.
This position requires on-site presence at Spellman High Voltage headquarters in Hauppauge, NY.
All new hires are required to provide proof of COVID vaccination at start, or must request and be granted a religious or medical exemption.
Our good faith estimate of the salary range for this role is $85,000 - $109,154. Exact compensation will be based on skills, experience, and other factors. In addition to base pay, we offer a full benefits package.
We at Spellman High Voltage Electronics Corporation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment. To request accommodation related to disabilities, please email us at careers@spellmanhv.com, or call 1 (631) 630-3000
Note to Recruiters and Placement Agencies: Spellman High Voltage Electronics does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Spellman High Voltage Electronics employee. Spellman High Voltage Electronics will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Spellman High Voltage Electronics and will be processed accordingly.
Salary : $85,000 - $109,154
