Position Summary
The Human Resources Generalist is responsible for handling a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, compliance, and providing general support to all other HR functions. This position will also serve as a backup for payroll in both the US and Canada. In addition, this role provides administrative support to Human Resources functions as needed including record keeping, file maintenance and HRIS entry.
Recruitment and Onboarding
- Manage the end-to-end recruitment process, includingjob postings, screening, interviewing, and coordinating offers.
- Sourcing capabilities through Indeed or other hiring platforms.
- Manage the pre-hireprocess to includepost offer drug and background screens.
- Coordinate with IT to secure badges or computer equipment, email setup,etc. once pre-hire is completed.
- Conduct new hire orientations and ensure a seamless onboarding experience for all new employees, in person or via Teams for remote employees.
- Ensure all I-9 and E-Verify documentation is completed in compliance with Federal law.
Benefits Administration
Field all benefit related questions.Administer FMLA process and ADA leave and compliance.Complete a monthly audit and remits payment for the NY Life and Transamerica benefits each month.Assist the HR Director with annual benefits renewal.Coordinate annual open enrollment communications to include in-person meetings.Work with ADP to make sure any benefit rate changes are reflected accurately in the system.Run post enrollment reports to ensure employee elections are captured and transmitting to each vendor correctly.Payroll Backup
Assist with reviewing the US and Canadian payroll to check for accuracy and to help identify and correct any entry errors.Develop an in depth understanding of the payroll process and serve as a backup for payroll.General Administration
Maintain company intranet and ADP home page with updated forms and current company spotlights.Maintain electronic personnel files to include uploading documents, entering payroll changes (new hires, terminations, promotions, rate changes, etc.) in ADP.Stay informed on multi-state compliance requirements and distribute updated policies and notices as necessary.Collaborate with external vendors and brokers to update the employee handbook and other policies as needed.Conducts audits of payroll, benefits or other HR programs and recommends corrective action.Create and run reports from ADP. Monthly responsibilities for month-endreporting and other reports as needed.Prepares presentations and works on special projects.Assists with employee events (to include some after hours events)to boost and maintain employeemorale.Write company-wide communications and distribute when needed.Assist with employee relation issues.Assist with HR special projects,training, meetings, etc.SecondaryAccountabilities
In addition to the primary accountabilities listed above,individuals may performother duties as assigned.
Position Qualifications
To perform this job successfully, an individual must be able to perform each primary accountability satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Additionally, the physical demands and the work environment typically encountered are listedbelow. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Extensive knowledge of computer software(Windows and Microsoft Office), computer hardwareand computer serversWorking knowledge of ADP and E-time softwareProficiency in or knowledge of using a variety of computer software applications, especially Excel and MicrosoftWord softwareHigh level of interpersonal skills to handle sensitive and confidential situations and documentationAttention to detailing composing, typing and proofing materials; establishing priorities; and meeting deadlinesGood to excellent spelling, grammar and written communication skillsExcellent telephone and oral communication skillsAbility to maintain a high level of confidentialityDeep understanding of Labor Law and employment equity regulationsEducation / Experience
A minimum of 5 years of directly related experience
Bachelor’s or Associate’s degree preferred, but equivalent level of experience will be considered
Competencies
Organizational Skills
Teamwork
Initiative
Communication
Ethical conduct
Personal effectiveness / credibility
Financial management
Time management
