What are the responsibilities and job description for the Office Administrator position at SPI LLC?
Summary
The Office Administrator will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office. This role will be operating part-time. The candidate for this role is expected to come into the office 2 days per week.
Areas of responsibilities may include but are not limited to:
- Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.
- Organize and schedule meetings and appointments for the leadership team
- Prepare expense reports for leadership team
- Book travel arrangements as requested for leadership team
- Organize quarterly and annual leadership conferences
- Retrieve, receive, collate, and distribute mail
- Prepare certified mail slips and take outgoing mail to box or post office, as relevant
- Manage corporate FedEx incoming/outgoing packages
- Prepare, manage, and edit communications as requested, such as memos, emails, invoices, reports, and other correspondence
- Create and maintain filing systems, both electronic and physical, in a confidential manner
- Liaise with the property management office and forward emails to relevant employees
- Order and manage office and kitchen supplies
- Organize corporate entertainment including meals, birthdays, and outings
- Notarize official documents
Education, Skills, Experience, and Knowledge
- High school diploma or general education degree (GED); or two to three years of related experience and/or training; or equivalent combination of education and experience.
- Strong verbal and written communication skills
- Notary certification or ability to attend and pass the notary classes and exam
- Proven administrative or assistant experience
- Knowledge of Microsoft Office Products, office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
Work Environment
Office environment
Physical demands may include but are not limited to:
Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs.
Travel
None
Exemption Status
Non-exempt
Salary : $18 - $24
