What are the responsibilities and job description for the Assistant Office Manager position at Spices USA?
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and a background in administrative tasks, human resources, and office management. This role is essential for maintaining a productive work environment, ensuring efficient office operations, and supporting our team in achieving organizational goals.
Responsibilities
- Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects.
- Develop comprehensive project plans to be shared with clients as well as other staff members.
- Track project performance, specifically to analyze the successful completion of goals.
- Meet budgetary objectives and adjust project constraints based on financial analysis.
- Ensure that all projects are delivered on time, within the scope, and within budget.
- Oversee general office operation; maintain the office condition and arrange necessary repairs.
- Supervising, mentoring, training, and coaching the office staff and delegating assignments to ensure maximum productivity.
- Purchase office supplies and equipment and maintain proper stock levels.
- Collect and review departments weekly reports.
- Coordinate appointments and meetings and manage staff calendars and schedules.
- Managing internal staff relations
- Plan in-house or off-site activities, like parties, celebrations, and conferences.
- Creating presentations and other management-level reports.
- Performs other related duties as necessary or assigned.
Experience
- Proven experience in an office management or administrative role is preferred.
- Strong skills in supervising teams and managing personnel effectively.
- Solid technical background, with a basic understanding of IT
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong communication skills, both verbal and written, to interact with staff at all levels.
- Strong working knowledge of Microsoft Office 365.
At Spices USA we believe in providing a supportive and inclusive workplace where your expertise and contributions as a Project Office Manager will be valued. Join our team and be part of an organization committed to delivering products that meet or exceed customer expectations and regulatory requirements. If you are ready to take on this exciting challenge and have the skills and qualifications we are looking for, we encourage you to apply.
