What are the responsibilities and job description for the Accounts Payable Specialist position at Spirax Sarco USA?
Job Title: Accounts Payable Specialist
Location: WM USA - 37 Upton Drive
Location Type: Hybrid
Website: https://www.wmfts.com/en/
Group: https://www.spiraxgroup.com/
When you join Watson-Marlow Fluid Technology Solutions, a part of the Spirax Group, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more.
Role Summary
As an Accounts Payable Specialist, you will serve as a cornerstone in our organization, ensuring the smooth and accurate execution of paying all vendors on time and in adherence with our financial controls. You will be responsible for processing, verifying and reconciling invoices annually, monitoring expenses and maintaining positive vendor relationships. You will play a pivotal role in supporting the Accounting Manager to transform the Accounts Payable process to an automated system and improve the efficiency of the function.
What You’ll Be Doing
We are passionate about creating inclusive and equitable working cultures where everyone can be themselves and achieve their full potential. For us, that means supportive teams and strong relationships where everyone’s contribution is valued across social and cultural backgrounds, ethnicities, ages, genders, gender identities, abilities, neurodiversity, sexual orientation, religious beliefs, and everything else that makes us human and unique.
We know that everyone needs some extra help from time to time, so we have introduced a range of additional benefits through our Group Inclusion Commitments. Learn more at Our Inclusion Commitments .
Equal Opportunity Employer
Watson-Marlow Fluid Technology Solutions is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other protected characteristics as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Watson-Marlow Fluid Technology Solutions makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Company Overview
At Watson-Marlow Fluid Technology Solutions, we are driven by innovation and are dedicated to creating an inclusive workplace where everyone is empowered to make a difference. As a world leader in manufacturing peristaltic pumps and associated fluid path technologies for the life sciences and process industries, we offer a wide range of products, including tubing, specialised filling systems and products for single-use applications.
Watson-Marlow is part of Spirax Group, a FTSE100 and FTSE4Good multi-national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies.
Our purpose is to create sustainable value for all our stakeholders as we engineer a more efficient, safer and sustainable world. Our technologies play an essential role in critical industrial processes and industrial equipment across industries as diverse as Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors and Healthcare. With customers in 165 countries, we provide the solutions that sit behind the production of many items used in daily life, from baked beans to mobile phones!
Our inclusive culture and values, unites us, guides our decisions and inspires us everywhere that we operate. We support our colleagues to make their difference for each other as well as customers, communities, suppliers, our planet and shareholders by creating a truly equitable working environment where everyone feels included.
Location: WM USA - 37 Upton Drive
Location Type: Hybrid
Website: https://www.wmfts.com/en/
Group: https://www.spiraxgroup.com/
When you join Watson-Marlow Fluid Technology Solutions, a part of the Spirax Group, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more.
Role Summary
As an Accounts Payable Specialist, you will serve as a cornerstone in our organization, ensuring the smooth and accurate execution of paying all vendors on time and in adherence with our financial controls. You will be responsible for processing, verifying and reconciling invoices annually, monitoring expenses and maintaining positive vendor relationships. You will play a pivotal role in supporting the Accounting Manager to transform the Accounts Payable process to an automated system and improve the efficiency of the function.
What You’ll Be Doing
- You will own the three-way match process; receipts, purchase orders and purchase invoices, resolve three-way match errors and communicate corrective actions as required.
- You will regularly analyze the GRNI and ensure KPIs are achieved.
- You will process non-PO invoices using DocuSign, ensuring all supporting documentation is complete and accurate and approvals are sought in line with the Delegation of Authority.
- You will manage the shared Outlook AP email inbox, responding professionally and promptly to inquiries from vendors and internal stakeholders.
- You will prepare electronic payment runs for approval and processing in alignment with established schedules and internal controls.
- You will maintain and develop positive vendor relationships.
- You will reconcile vendor statements and research differences to ensure accurate records and establish new vendors in accordance with company policy.
- You will process T&E claims using Certify/Emburse.
- Using your knowledge and expertise you will adhere to compliance in the accounts payable processes (W9, sales tax) and maintain organized and accurate records in accordance with company policies and internal controls
- You will support the Accounting Operations Manager with the transition of Accounts Payable to AP Medius Automation and the implementation of an ERP based indirect purchase order process.
- You will act as backup for the Payroll Specialist.
- Operation Teams: Coordinating receipt of packing slips and receivers, discussing pricing errors on three-way match.
- Sales Teams: Resolving outstanding T&E claims.
- Department Managers: Requesting invoice signatories.
- Finance Team: Supporting internal control compliance.
- Vendors: Maintaining key vendor relationships.
- IT: working closely with IT to help implement automation in the accounts payable process.
- Role includes long periods of sitting at a desk.
- Strong organization skills and ability to priorities workload.
- Excellent communication skills with both internal and external stakeholders.
- Experience of three-way match process and Accounts Payable function.
- Keen attention to detail.
- Ability to work independently to ensure timely and accurate completion of duties.
- Must have excellent computer skills, including Excel.
- Large ERP experience (Microsoft AX is a plus).
- Payroll experience a plus.
- Medius Pay, AP Medius and/or Certify/Emburse experience a plus.
- Robust Retirement Plan: Benefit from a guaranteed 5% employer contribution to your 401K, plus an additional 3% employer match, empowering your financial security.
- Comprehensive and Supportive Parental Leave: Experience our inclusive, gender-neutral parental leave policy, offering 16 weeks at 100% pay. Upon your return, enjoy a gradual transition with a unique 80% work schedule while still receiving 100% of your pay for the first 6 months, ensuring a balanced reintegration into the workplace.
- Generous Time Off: Enjoy ample time off to recharge and attend to life's circumstances with generous vacation and well-being days, 9 observed holidays, 15 caregiver days, and 80 hours of annual sick leave.
- Community Engagement Opportunities: Make a difference with 3 paid volunteer days each year, encouraging you to give back to the community and causes you care about.
- And Many More Benefits: Discover a wide range of additional perks and benefits designed to support your well-being and professional growth. We invite you to explore all the ways we strive to create a fulfilling and rewarding work environment.
We are passionate about creating inclusive and equitable working cultures where everyone can be themselves and achieve their full potential. For us, that means supportive teams and strong relationships where everyone’s contribution is valued across social and cultural backgrounds, ethnicities, ages, genders, gender identities, abilities, neurodiversity, sexual orientation, religious beliefs, and everything else that makes us human and unique.
We know that everyone needs some extra help from time to time, so we have introduced a range of additional benefits through our Group Inclusion Commitments. Learn more at Our Inclusion Commitments .
Equal Opportunity Employer
Watson-Marlow Fluid Technology Solutions is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other protected characteristics as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Watson-Marlow Fluid Technology Solutions makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Company Overview
At Watson-Marlow Fluid Technology Solutions, we are driven by innovation and are dedicated to creating an inclusive workplace where everyone is empowered to make a difference. As a world leader in manufacturing peristaltic pumps and associated fluid path technologies for the life sciences and process industries, we offer a wide range of products, including tubing, specialised filling systems and products for single-use applications.
Watson-Marlow is part of Spirax Group, a FTSE100 and FTSE4Good multi-national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies.
Our purpose is to create sustainable value for all our stakeholders as we engineer a more efficient, safer and sustainable world. Our technologies play an essential role in critical industrial processes and industrial equipment across industries as diverse as Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors and Healthcare. With customers in 165 countries, we provide the solutions that sit behind the production of many items used in daily life, from baked beans to mobile phones!
Our inclusive culture and values, unites us, guides our decisions and inspires us everywhere that we operate. We support our colleagues to make their difference for each other as well as customers, communities, suppliers, our planet and shareholders by creating a truly equitable working environment where everyone feels included.
