What are the responsibilities and job description for the Office/Administrative Assistant position at Spirits Investment Partners?
Office / Administrative Assistant
The ideal candidate will exhibit professional standards, excellent communication skills, take initiative on various projects and tasks, and prioritize daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suite employees will ensure your success and provide an opportunity for growth in this role.
Role Description :
This is an entry level position, with some administrative tasks on an ongoing basis suited for a motivated self-starter who can thrive in an entrepreneurial "all hands-on deck" atmosphere
Primary Responsibilities
- Office :
- Greet Visitors
- Order and maintain office supplies and food
- Responsible for office upkeep
- Manage and maintain office files
- Assist Sales & Marketing teams to ship out samples and merchandise
- Keep samples and merchandise inventory list up to date
- Manage Corporate Apartment - coordinating remote workers' time in Chicago, and reserving apartment(s) ahead of visits
- Manage housekeeping for corporate apartments and Chicago office.
- Manage office-related vendor relationships : Uline, Printer, IT, Office cleaner, Courier service, etc.
- Act as the point of contact for employee needs, in office and remote workers.
- Ad hoc support :
- Coordinate & support travel for C-Suite team, excluding CEO
- Order lunch daily for CEO; Order lunch 1x / week for Chicago office
- Support Field Marketing team with liquor ordering via Distributor for in-office supply.
- Event Assistance :
- Assist Executive Assistant with occasional event planning, outside of office
- Assist Executive Assistant with monthly Chicago office "outings" - Happy Hours / Employee Birthdays
- Manage occasional in-office events, including coordinating any logistics or requests needed.
Qualifications
Location
In-Office Chicago
