What are the responsibilities and job description for the Executive Assistant position at Splunk?
Description
Splunk, a Cisco company, is building a safer and more resilient digital world with an end-to-end full stack platform made for a hybrid, multi-cloud world. Leading enterprises use our unified security and observability platform to keep their digital systems secure and reliable. Our customers love our technology, but it's our caring employees that make Splunk stand out as an amazing career destination. No matter where in the world or what level of the organization, we approach our work with kindness. So bring your work experience, problem-solving skills and talent, of course, but also bring your joy, your passion and all the things that make you, you. Come help organizations be their best, while you reach new heights with a team that has your back.
Are you organized and love attention to detail and making sure the GM Security team stays on top of their game? Do you thrive in a fast-growing environment? Then we have a home for you at Splunk! As an Executive Assistant at Splunk you will be responsible for supporting a leader of the GM Security and a few other team members. You have a lot of initiative, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, partners, investors, board members and possess superb communication skills. Oh, and a great sense of humor too!
This is an ideal position for a talented, career EA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.
Responsibilities:
In support of a Senior Vice President and Vice Presidents:
- Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, partner, and business client's meetings across global time zones.
- Conserve executive’s time by reading and routing email, drafting letters and documents, collecting and analyzing information and initiating meetings.
- Own and manage the rhythm of the business, including agenda management, notes, logistics and follow-ups.
- Schedule and coordinate logistics for meetings, conferences and special events.
- Expense reporting and purchasing.
- Extensive experience in scheduling complicated domestic and international travel.
- Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
- Coordinates activities between departments and outside parties.
- Contacts company personnel at all organizational levels to gather information and prepare reports.
- Acts as a liaison for assigned executives relaying and exchanging information with others including: other members of the administrative community, senior leaders, customers and clients, and other organizations or constituents.
- Providing backup support for other EAs or executives.
- Collaborate with and across the administrative community as an active and engaged member.
- Partner with cross functional partners as appropriate - including but not limited to Finance, Communications, People [HRBP, Talent Acquisitions etc.] and WorkPlace.
- Additional projects as bandwidth allows.
Qualifications:
- 6 years work experience in the capacity of an Executive Assistant supporting and/or reporting to a senior, preferably C-level, executive.
- Extensive experience performing administrative work that requires analysis, initiative, discretion, and independent judgment.
- Excellent written and verbal communication skills.
- Strong editing skills.
- Extremely comfortable with frequent access to confidential information and ability to exercise extreme discretion
- Ability to prioritize long task lists/projects and meet deadlines with little direction in an often highly ambiguous environment.
- Experienced execution of complex administrative activities, with high attention to detail, organization and process.
- Strong relationship management skills, build a personal network throughout the company.
- Strong knowledge of GSuite and Microsoft 365 Platforms.
- Up to 10% travel may be required.
Splunk is an Equal Opportunity Employer
At Splunk, we believe creating a culture of belonging isn’t just the right thing to do; it’s also the smart thing. We prioritize diversity, equity, inclusion, and belonging to ensure our employees are supported to bring their best, most authentic selves to work where they can thrive. Qualified applicants receive consideration for employment without regard to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition, genetic information, veteran status, or any other consideration made unlawful by federal, state, or local laws. We consider qualified applicants with criminal histories, consistent with legal requirements.
Thank you for your interest in Splunk!
