Sheriffs Technical Assistant 2 (Civil Service)

This position performs and takes responsibility for various technical and/or clerical duties in a law enforcement agency, using various computer programs and/or operating technical equipment. Incumbents perform general responsibilities inherent to properly maintaining the office of the division where assigned, lower level accounting work, maintain fingerprint files, handle receptionist duties, including multi-line phones and direct contact with the general public, and maintain attendance records for vacation, sick leave, holidays, and compensatory time.

Positions in this classification may function as the only or principle clerical support person in an office; must have the ability to relieve technical and/or administrative superiors of routine office or technical responsibilities. Positions in this classification may work as part of a team; must have the ability to establish and maintain good working relationships. Incumbents are expected to be responsible for the flow and completion of work within their assigned unit, within general guidelines, and with full occupational levels of skill and accuracy. Â Incumbents must be able to use independent judgment in the application and/or choice of procedures in determining the priority of workload. Work is subject to cross-checking and/or general review.

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TOTAL COMPENSATION: $53,913.60 - $75,532.28 annually. Total compensation is an estimate based upon full-time base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices. The starting pay will begin at $20.25 on the pay scale, will have a pay increase after six (6) full months of employment and will have annual increases thereafter, maxing out at the top step of the pay scale.

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REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:

• Copy of Valid Driver's License or State ID card (Must be uploaded with your application)
• A validated Typing Test (see below for details)
• Copy of DD-214 Member Form 4 (if applicable; see RCW 41.04.010 as to how Veteran's Preference is applied)
• Copy of Permanent Resident Card AKA "Green Card"Â (if applicable)
• Copy of Employment Authorization Document (EAD) card / Form I-797 (Notice of Action) / Form I-821DÂ (Consideration of Deferred Action for Childhood Arrivals (DACA) recipients, if applicable)
• Official Transcripts from the school of your highest level of education and/or transcripts showing proof of your highest degree obtained. All transcripts must be official documents; they cannot be uploaded by applicants to your application.Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc.
  
  

Accepted methods for transcript submission

• Electronic Submission:Â If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to: CS@SpokaneCounty.org (electronic transcripts will ONLY be accepted if sent directly by the school registrar or their 3rd party affiliate; applicants may not email transcripts directly)
• Alternate Arrangements:Â If your school does not issue electronic transcripts, please email:Â CS@SpokaneCounty.org to make alternate arrangements.
  
  

If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.

Required

A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:

Express Employment Professionals: 509-747-6011; Fee: $10

If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.

DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.

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TESTING INFORMATIONÂ

Written Exam

DATE: Tuesday, February 11, 2025

TIME: 9:30 AM

LOCATION: Spokane, WA 99224

Testing invitations will be emailed to applicants who meet the minimum requirements, submit official transcripts, pass the typing test, and who have complete applications prior to 12:00 PM PST on Thursday, February 6, 2025.Â

Oral Board Interviews: Will be determined at a later time. Â

PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No online, over-the-phone, or outside testing facilities are permitted. No exceptions.

• This is an on-site position, not a remote position.
  
  

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• This job posting is to create a merged eligibility list ONLY from which all Sheriff's Technical Assistant 2 (STA2) positions in the Spokane County Sheriff's Office will be filled. This is for full-time employment ONLY. Â Applicants on the current eligibility list need not re-apply.*Â
  
  

The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks.

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Maintain confidentiality of all information in the Spokane County Sheriff's Office records and files.

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Receive and transcribe reports from arresting officers, investigators, supervisors, suspects, prisoners, and witnesses, working with recordings, handwritten and/or oral reports, or notes and provide rough copies or final reports; type correspondence, reports, legal forms, documents, memos, and directives; proofread all work to ensure accuracy of grammar, spelling, etc. and make corrections, as necessary; transcribe statements and depositions verbatim from recordings from suspects, prisoners, and witnesses; must be able to testify in court as to the accuracy of said transcription. Â

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Create, update, and maintain all specialized records and files; archive files and perform records retention duties, as required.

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Answer multi-line phones; handle public inquires; perform duties as receptionist, handling telephone and counter work, as required.

Draft reports, compile statistical data, create surveys, and monitor project performance, as requested.

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Order and maintain supplies; inventory other items as needed.  Â

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Use various computer programs; record, search, print, correct, and design spreadsheets and programs; create new forms and/or files as needed.

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Take fingerprints using Livescan machine and software program; ability to take inked palm prints on a variety of different types of employment applicants, licenses, juvenile arrests, and sex offender registrations; receive fingerprint results (Global Subject Search) and upload the fingerprint clearance form to current background software.

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Capture photographs using video system; correct and maintain criminal history and identification information found in the Law Enforcement Records Management System (LERMS); build or fix identification records in LERMS. Â

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Log and bill Washington State Patrol for sex offender registrations.Â

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Conduct 10-print fingerprint comparisons; take DNA samples of individuals as ordered by the courts.

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Collect and route employee/office incoming mail; process outgoing mail.

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Maintain attendance records.Â

Assist recruiters as assigned, calling applicants; sending emails, updating recruiting videos, creating reports and data entry;Â notify applicants regarding updates on the background investigation process.

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Assist with coordination of training and personnel events; assist the Personnel Coordinator and support the Background Investigations Unit, as needed; enter applicant into background investigation software and upload associated documents; update applicant files in current background software as new information becomes available; conduct criminal history and court records checks; maintain Background Investigations Unit statistics; update monthly reports and send to supervisor.

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Perform other duties as assigned.Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED.

In addition to the above requirements, applicants must qualify in at least one of the following categories:

• Earned at least 30 semester hours or 45 quarter hours from an accredited college or university
• Obtained an equivalent to at least two (2) years of full-time professional experience in general office, clerical, and/or customer serviceÂ
  
  

Must keyboard accurately at 45 WPM. Â

Incumbent is required to undergo and successfully complete a full background investigation with the Spokane County Sheriff's Office's Background Investigation Unit prior to being hired by the Spokane County Sheriff's Office.

Physical Requirements

• stand or sit for extended periods of time
• lift and carry supplies weighing 10 to 20 lbs. and on occasion lift up to 50 lbs.
• bend, twist, and reach to stock shelves and cabinets
• requires good shoulder flexibility and finger dexterity
  
  

BEHAVIORAL STANDARDS

Responsibilities

All employees of the Spokane County Sheriff's Office are responsible for contributing to a safe, productive, and positive work environment, by being self-motivated and actively demonstrating the core values of the Sheriff's Office in their daily work and interactions:

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• Respect: Appreciating and valuing customers, co-workers, managers, other County employees and County leadership by showing courtesy, friendliness, and fairness. Communicating in a productive and professional manner.
• Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; a team player that helps the organization meet its objectives by taking initiative; being a responsible steward of public resources and the trust County residents have placed in each of us.
• Integrity: Positively represents the organization and the County by modeling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.
• Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures, or technologies; fostering an environment of engagement, empowerment, and embracing continuous improvement.
  
  

Six months to one (1) year of experience with Microsoft Office Suite preferred.

Knowledge of

• modern office practices, procedures, and equipment  Â
• keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methodsÂ
• simple accountingÂ
• legal terminology and procedures, business English, punctuation, and rules of grammarÂ
• basic computer programs, filing, sort/merge requirements, and spreadsheet possibilitiesÂ
  
  

Skilled in

• modern office practices, procedures, and equipment  Â
• keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methodsÂ
• simple accountingÂ
• legal terminology and procedures, business English, punctuation, and rules of grammarÂ
• basic computer programs, filing, sort/merge requirements, and spreadsheet possibilitiesÂ
  
  

Ability to

• learn and operate various computer programs
• design formats to present necessary information in an understandable form
• keyboard accurately at a minimum of 45 words per minute
• complete all requirements of the assigned position with a high degree of accuracyÂ
• learn to use law enforcement terminalsÂ
• learn and retain complex policies and procedures
• make mathematical computations with speed and accuracy
• understand and execute oral and written instructions and to apply available guidelines to varied situations
• multi-task in a fast-paced environment
• adjust to flexible deadlines
• establish and maintain effective working relationships with co-workers, supervisors, officials, and the public