What are the responsibilities and job description for the Sheriffs Technical Assistant 3 (Civil Service) position at Spokane County?
TOTAL COMPENSATION: $56,096.76 - $78,487.55 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.The starting pay will begin at $21.07 on the pay scale, will have a pay increase after six (6) full months of employment and will have annual increases thereafter, maxing out at the top step of the pay scale.
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This position performs duties relating to and taking responsibility for: organizing, scheduling, producing assigned correspondence and reports, and developing statistical reports. This position requires a high degree of confidentiality.
Positions in this classification have a wide variety of duties based on the area in which the individual serves. Incumbents have a high degree of independent decision-making and responsibility for the tasks they perform. This position may supervise and/or be a team leader for subordinate staff.Â
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REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:
Open Entry Applicants
If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.
Required
A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:
Express Employment Professionals: 509-747-6011; Fee: $10
If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.
 DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.Â
 Promotional Applicants:Â
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TESTING INFORMATION
Written Exam
DATE: Tuesday, February 11, 2025
TIME: 9:30 AM
LOCATION: Spokane, WA 99224
By invitation only, for applicants who meet the minimum requirements, pass the typing test, and submit complete applications (including official transcripts) prior to 12:00 PM PST on Thursday, February 6, 2025.
Oral Board Interviews: Will be determined at a later time. Â
PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions.
Responsible for fixed asset inventory such as tagging new items, conducting physical inventory, submitting items to county auctions, etc.
Develop, create, and enter invoices into PeopleSoft billing based on contracts for all contract cities. Billing is done on a monthly or quarterly basis.
Request license plates from the Department of Licensing for undercover vehicles. Maintain files on current undercover vehicles.
Responsible for enforcing all court actions that are the result of a judgment that requires the Sheriff to levy, seize, and sell at public auction real estate or personal property in the County of Spokane. Review legal papers to see if all documents are accurate and comply with RCWs.
Balance the daily books using Point and Pay system, Return of Service program and/or online revenue submission website.
Assist with tracking, reporting, and filing training records and inventory receipts.
Maintain class rosters, coordinate with instructors and schedule traffic school applicants, work closely with District Court to assure necessary documents and payments are received and forwarded in a timely manner. Â
Monitor Traffic complaint line for both the Valley and Unincorporated areas; write up traffic complaints and assign to District car; may make contact with complainants to request specific information. Â
Receive medical payment slips from LEOFF-I retirees and prepare for reimbursement. Process Medicare payment reimbursement for LEOFF-I retirees over 65.Â
Compile and maintain payroll information.
Perform duties of acting supervisor or immediate superiors and others in office during their absence, illness, or vacation. Â
Perform varied duties for Administration and the Grants & Contracts Office; record petty cash transactions; design computer spreadsheets; track, record, reconcile, and charge expenses to various grants that the Sheriff's Office has received; answer inquiries from the general public.Â
Prepare all necessary documents for sale, compute total price figuring interest and other fees, and coordinate with attorneys regarding requirements of sale; write and send publications regarding Sheriff sales; conduct sales, collect monies, and prepare returns to court, checking return dates to ensure timely return to court.
Serve legal court papers on individuals in the capacity of a special commission deputy sheriff.
Responsible for production of complex, detailed, and confidential correspondence, reports, records, and all types of documents. Edit, proofread, correct punctuation, grammar, spelling, etc.; copy and distribute new and revised policies and procedures, training bulletins, manuals, Emergency Operation Plans, numerous lists, etc.
Provide backup relief for Accounting Technician IV, Public Records Specialist, Regional Training & Accreditation Manager, and Unit Supervisor, as needed.
Attend meetings; record and produce minutes for distribution at next meeting.
Set up and maintain schedules for conference rooms and classrooms.
Handle general clerical duties and perform other work as needed.
Other duties as assigned.
This is an open and promotional position.Â
Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED.Â
Must keyboard accurately at 45 WPM.Â
Open entry applicants must have an equivalent to five (5) years full-time general office, clerical, and/or customer service experience.Â
Promotional applicants must have two (2) consecutive years as a Sheriff's Technical Assistant 2 in the Spokane County Sheriff's Office.
Knowledge of
 *
This position performs duties relating to and taking responsibility for: organizing, scheduling, producing assigned correspondence and reports, and developing statistical reports. This position requires a high degree of confidentiality.
Positions in this classification have a wide variety of duties based on the area in which the individual serves. Incumbents have a high degree of independent decision-making and responsibility for the tasks they perform. This position may supervise and/or be a team leader for subordinate staff.Â
 *
REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:
Open Entry Applicants
- Copy of Valid Driver's License or State ID Card
- A validated typing test (see below for details)
- Copy of DD-214 Member Form 4 (if applicable; See RCW 41.04.010 as to how Veteran's Preference is applied)
- Copy of Permanent Resident Card AKA "Green Card"Â (if applicable)
- Copy of Employment Authorization Document (EAD) card / Form I-797 (Notice of Action) / Form I-821D (if applicable;Â Consideration of Deferred Action for Childhood Arrivals (DACA) recipients)
- Official Transcripts from the school of your highest level of education and/or transcripts showing proof of your highest degree obtained. All transcripts must be official documents; they cannot be uploaded by applicants to your application. Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc.  Accepted methods for transcript submission:
- Electronic Submission: If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to: CS@SpokaneCounty.org (electronic transcripts will ONLY be accepted if sent directly by the school registrar or their 3rd party affiliate; applicants may not email transcripts directly)
- Alternate Arrangements:Â If your school does not issue electronic transcripts, please email: CS@SpokaneCounty.org to make alternate arrangements.
If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.
Required
A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:
Express Employment Professionals: 509-747-6011; Fee: $10
If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.
 DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.Â
 Promotional Applicants:Â
- Professional Resume - 2 pages maximum
- Copies of training records with the Spokane County Sheriff's Office
- DD-214 - Member Form 4, (if applicable; See RCW 41.04.010 as to how Veteran's Preference is applied)
 *
TESTING INFORMATION
Written Exam
DATE: Tuesday, February 11, 2025
TIME: 9:30 AM
LOCATION: Spokane, WA 99224
By invitation only, for applicants who meet the minimum requirements, pass the typing test, and submit complete applications (including official transcripts) prior to 12:00 PM PST on Thursday, February 6, 2025.
Oral Board Interviews: Will be determined at a later time. Â
PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions.
- This is an on-site position, not a remote position.
- This  job posting is to create a merged eligibility list from which all Sheriff's Technical Assistant 3 (STA3) positions in the Spokane County Sheriff's Office will be filled. Applicants on the current eligibility list need not re-apply.*
Responsible for fixed asset inventory such as tagging new items, conducting physical inventory, submitting items to county auctions, etc.
Develop, create, and enter invoices into PeopleSoft billing based on contracts for all contract cities. Billing is done on a monthly or quarterly basis.
Request license plates from the Department of Licensing for undercover vehicles. Maintain files on current undercover vehicles.
Responsible for enforcing all court actions that are the result of a judgment that requires the Sheriff to levy, seize, and sell at public auction real estate or personal property in the County of Spokane. Review legal papers to see if all documents are accurate and comply with RCWs.
Balance the daily books using Point and Pay system, Return of Service program and/or online revenue submission website.
Assist with tracking, reporting, and filing training records and inventory receipts.
Maintain class rosters, coordinate with instructors and schedule traffic school applicants, work closely with District Court to assure necessary documents and payments are received and forwarded in a timely manner. Â
Monitor Traffic complaint line for both the Valley and Unincorporated areas; write up traffic complaints and assign to District car; may make contact with complainants to request specific information. Â
Receive medical payment slips from LEOFF-I retirees and prepare for reimbursement. Process Medicare payment reimbursement for LEOFF-I retirees over 65.Â
Compile and maintain payroll information.
Perform duties of acting supervisor or immediate superiors and others in office during their absence, illness, or vacation. Â
Perform varied duties for Administration and the Grants & Contracts Office; record petty cash transactions; design computer spreadsheets; track, record, reconcile, and charge expenses to various grants that the Sheriff's Office has received; answer inquiries from the general public.Â
Prepare all necessary documents for sale, compute total price figuring interest and other fees, and coordinate with attorneys regarding requirements of sale; write and send publications regarding Sheriff sales; conduct sales, collect monies, and prepare returns to court, checking return dates to ensure timely return to court.
Serve legal court papers on individuals in the capacity of a special commission deputy sheriff.
Responsible for production of complex, detailed, and confidential correspondence, reports, records, and all types of documents. Edit, proofread, correct punctuation, grammar, spelling, etc.; copy and distribute new and revised policies and procedures, training bulletins, manuals, Emergency Operation Plans, numerous lists, etc.
Provide backup relief for Accounting Technician IV, Public Records Specialist, Regional Training & Accreditation Manager, and Unit Supervisor, as needed.
Attend meetings; record and produce minutes for distribution at next meeting.
Set up and maintain schedules for conference rooms and classrooms.
Handle general clerical duties and perform other work as needed.
Other duties as assigned.
This is an open and promotional position.Â
Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED.Â
Must keyboard accurately at 45 WPM.Â
Open entry applicants must have an equivalent to five (5) years full-time general office, clerical, and/or customer service experience.Â
Promotional applicants must have two (2) consecutive years as a Sheriff's Technical Assistant 2 in the Spokane County Sheriff's Office.
Knowledge of
- modern office practices, procedures, and equipment Â
- keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methodsÂ
- financial and statistical record-keeping techniques
- simple accountingÂ
- legal terminology and procedures, business English, punctuation, and rules of grammarÂ
- basic computer programs, files, sort/merge requirements, and spreadsheet possibilities
- applicable laws, codes, and regulations including RCW chapters pertaining to the Sheriff's Office and civil processes
- basic budget preparation and control techniques
- purchasing policy and procedures
- reading and comprehension of court orders
- interpersonal communication skills using tact, patience, and courtesy
- appointment scheduling, time management, problem-solving, and decision making
- transcription software and operation of office equipment
- typing accurately from clear copy and recordings
- learn and operate various computer programs
- learn and use Point and Pay System and Return of Service Program
- learn and use Law Enforcement Records Management System (LERMS)
- design formats to present necessary information in an understandable form
- keyboard accurately at a minimum of 45 words per minute
- complete all requirements of the assigned position with a high degree of accuracy and confidentiality
- learn to use law enforcement terminalsÂ
- learn, retain, and perform varied complex legal support duties following policies and procedures
- stand or sit for extended periods of time; lift and carry supplies weighing 10 to 20 lbs., and on occasion lift up to 50 lbs.; bend, twist, and reach to stock shelves and cabinets; requires good shoulder flexibility and finger dexterity
- make mathematical computations with speed and accuracy using ten-key machine by touch
- understand and execute oral and written instructions and to apply available guidelines to varied situations
- multi-task in a fast-paced environment
- adjust to flexible deadlines
- establish and maintain effective working relationships with co-workers, supervisors, officials, and the general public
- work independently with little direction
Salary : $56,097 - $78,488
