Administrative-Executive Coordinator

Spokane Regional Transportation Council (SRTC) is seeking a passionate professional to join our team and provide critical administrative support to agency activities and operations. SRTC is a transportation planning agency that serves as the Metropolitan Planning Organization (MPO) for Spokane, Washington. Learn more about this position below or at https://www.srtc.org/careers/.

Role Summary

To actively support and uphold SRTC's stated mission and values. To perform a variety of clerical, administrative and outreach/communications support duties. An incumbent in this position provides clerical and administrative support to the Executive Director and other agency staff and advances public knowledge of the agency's activities through social media outreach. Work requires the application of independent judgment, the ability to make sound decisions, and initiative based on considerable knowledge of the functions of SRTC.

Responsibilities

The Administrative-Executive Coordinator is expected to perform all duties and responsibilities as described, in a professional and appropriate manner that is reflective of the Mission, Vision and Values of Spokane Regional Transportation Council. In addition to these expectations, other duties and responsibilities may be assigned to the Administrative-Executive Coordinator.

Administrative Assisting:

A. Serve as Clerk for the SRTC Board of Directors and SRTC advisory committees. Attend the groups' meetings, organize meeting schedules, preparation and distribution of packets and agendas, prepare meeting room, take meeting minutes, maintain and update Board and committee membership and contact information.

B. Assistant to the Executive Director; make appointments, set meetings, maintain schedule, contact Board and/or member agencies on behalf of Executive Director.

C. Maintain calendars and schedules of activities, events, and meetings.

D. Serve as Employee Transportation Coordinator for Spokane County Commute Trip Reduction Program. Facilitate parking arrangements for staff, Board/committee members, and guests.

E. Assist the Administrative Services Manager and the Title VI/ADA Coordinator with their duties.

F. Attend evening and weekend meetings and events as required or needed.

Record Keeping & Materials Coordination:

G. Serve as SRTC Public Records Officer; ensures agency compliance with Washington Open Public Meetings Act and retention records requirements for agency documents and correspondence.

H. Assist in processing payroll, payroll reports, and purchasing. Assist with accounting processes to keep duties separated as well as can be in a small agency. Possible duties include support roles with accounts payable, additional ‘eyes’ to review bank statements, mailing vendor checks and other such duties as needed or deemed necessary to implement best practices.

I. Train and inform personnel of Records Management best practices.

J. Work independently and in cooperation with agency staff to design graphic materials and document layouts.

K. Establish, organize, and maintain filing systems.

L. Type and proofread a variety of documents.

M. Receive, sort, and distribute incoming and outgoing correspondence.

N. Order and maintain office supplies.

Communications:

O. Public communication duties; submit legal notices and press releases, assist in maintaining and posting to agency social media accounts. Support SRTC staff in the review and update of communication materials, documents and website content to ensure accuracy and visual appeal, that they reflect a positive image of the agency, and are following SRTC Social Media Policy.

P. May gather and compile data to prepare reports.

Q. Provide assistance in the development and review of agency correspondences.

R. Act as a receptionist. Answer the telephone and provide customer service to guests. Provide routine and general information about SRTC activities. Refer to telephone calls to the appropriate personnel.

Minimum Qualifications

[Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, certification, licensing experience, knowledge, skill and/or ability required. A combination or accumulation of applicable work-related experience and/or education may be recognized as sufficiently meeting the pre-requisites outlined below.]

Required Experience:

A. 4 years of responsible clerical or secretarial experience including public contact; -OR- any combination of training, education, and experience that would provide the required knowledge and skills.

Preferred Credentials:

B. Completion of a 2-year degree program in a relevant-applicable area of study or similar training and coursework/credentials.

Required Knowledge, Skills & Abilities:

C. Ability to type accurately, take accurate verbal and/or recorded dictation, and to accurately transcribe meeting minutes.

D. Ability to keep accurate records and prepare accurate reports.

E. Ability to rapidly learn the activities, policies, and procedures related to the duties and responsibilities of the agency.

F. Ability to work with accuracy and attention to detail to meet deadlines.

G. Ability to establish and maintain effective working relationships with coworkers, member agency representatives, elected officials, and transportation stakeholders.

H. Ability to travel to meetings in various locations.

Benefits

SRTC offers a competitive benefit package that includes:

• Flexible work schedules with hybrid remote work options.

• Predominantly employer-paid full family health insurance coverage: Medical, Dental, Vision, Employee Assistance Program, Basic Life and AD&D Insurance.

• Health Savings Account/Medical Flexible Spending Account options available.

• Participation in the Washington Department of Retirement Systems program (with employer contribution).

• Generous annual leave with 7 paid holidays, 5 floating holidays, accrued vacation and sick leave.

• Wellness Programs and more!

Recruitment Process Information

Submit a resume to Administrative Services Manager Greg Griffin at ggriffin@srtc.org or mail to 421 W Riverside Ave Suite 500, Spokane WA 99201 (email preferred). SRTC will continue recruiting for this position until it is filled, with initial screenings occurring on March 31, 2025. Applications will be required if chosen for an interview. Please be able to pass a pre-offer background check. To learn more about SRTC, this career opportunity and how to apply, visit our website www.srtc.org ADA/EEO/WLAD/Drug-Free Workplace.