What are the responsibilities and job description for the Executive Assistant position at Spray Foam Genie Grand Rapids?
Job Title: Executive Assistant
Company: Spray Foam Genie
Location: Hybrid (Remote & In-Office)
Compensation: $18 per hour Bonuses
Schedule: Flexible Hours
About Spray Foam Genie:
Spray Foam Genie is a leading provider of spray foam insulation for both residential and commercial properties. Our mission is to offer energy-efficient insulation solutions that improve comfort, reduce energy costs, and promote sustainability. With a customer-first approach and a passion for innovation, we have become a trusted name in the insulation industry. We are looking for a dedicated Executive Assistant to support our Vice President of Operations and help keep the company running smoothly.
Position Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to join our growing team at Spray Foam Genie. This position will report directly to the Vice President of Operations and play a pivotal role in assisting with day-to-day operations, project management, and administrative support for various departments. The ideal candidate will be a proactive, bilingual (Spanish/English) professional who thrives in a dynamic and fast-paced environment.
Key Responsibilities:
- Executive Support:
Provide high-level administrative support to the Vice President of Operations, including calendar management, scheduling meetings, and making travel arrangements.
- Communication Liaison:
Act as the primary point of contact between the VP and internal/external stakeholders. Effectively communicate on behalf of the VP with clients, contractors, and employees.
- Project Management:
Assist in the coordination of various insulation projects, tracking deadlines, deliverables, and progress. Ensure key tasks are being executed on time and efficiently.
- Document Management:
Prepare reports, presentations, and documents for meetings. Handle confidential information with discretion and ensure all paperwork is organized and filed appropriately.
- Customer Relations:
Support customer service by addressing inquiries, providing updates on project status, and assisting in resolving any client concerns or issues.
- Operational Support:
Help with daily operational tasks such as managing inventory, coordinating with vendors, and scheduling appointments for insulation site visits.
- Spanish Translation (if applicable):
Serve as a bilingual resource by translating documents and communications between English and Spanish-speaking clients or partners when needed.
- General Administrative Support:
Assist with various administrative duties, including office organization, invoice tracking, data entry, and maintaining employee files.
Qualifications:
- Bilingual (Spanish/English): Strong verbal and written communication skills in both Spanish and English.
- Experience: Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred, particularly within the construction or insulation industries.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and various project management tools.
- Time Management: Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
- Organizational Skills: Strong attention to detail with the ability to manage multiple tasks and maintain a high level of accuracy.
- Problem-Solving: Ability to think critically and offer solutions to challenges as they arise.
- Professionalism: Strong interpersonal skills with the ability to interact effectively with people at all levels, both internally and externally.
Why Spray Foam Genie?
- Hybrid Schedule: Enjoy the flexibility of working from home and in-office, with a schedule that fits your lifestyle.
- Competitive Pay: Earn $18 an hour, with opportunities for performance-based bonuses.
- Growth Opportunities: Join a rapidly growing company with room for professional development and career advancement.
- Inclusive Environment: We value diversity and encourage all individuals, regardless of background, to apply.
How to Apply:
If you are a highly organized, proactive, and bilingual (Spanish/English) professional who is ready to take on a key role in a growing company, we would love to hear from you! Please submit your resume and a cover letter detailing your relevant experience.
Spray Foam Genie is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $18.00 - $19.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
- Weekends as needed
Work Location: Hybrid remote in Zeeland, MI 49464
Salary : $18 - $19