What are the responsibilities and job description for the Vendors/Records/Textbooks Specialist - Purchasing/Central Warehouse - School Year 2024-2025 position at Spring Branch ISD?
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Position Type:
Paraprofessional/Clerical
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Date Posted:
3/26/2025
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Location:
Purchasing / Central Warehouse - High school diploma or equivalent.
- Associate's degree or higher preferred.
- Minimum Assessment Standard: Broad knowledge of MS Word and basic knowledge of MS Excel.
- Intermediate to Advance knowledge of Microsoft Office Suite-Outlook, Word, Excel, PowerPoint.
- Ability to work on own initiative. Demonstrate problem-solving strategies and practical knowledge.
- High quality interpersonal skills. Very good communication skills. Ability to prioritize work and multi-task successfully.
- Ability to interact effectively with end-users, co-workers, patrons, administrators, etc.
- Ability to be organized, self-motivated and complete task in a timely manner.
- Fluent in English (speaking and writing); bilingual preferred.
- A minimum of four (5) years office experience.
- A minimum of three (3) years finance software/help desk support experience.
- Process vendor setup in Munis.
- Maintain accurate vendor information and update vendor profile as needed to avoid fraudulent activity.
- Collaborate with accounts payable to ensure accurate vendor processing including vendor inactivation.
- Assist with the onboarding of new vendor.
- Assist with the background check and fingerprinting process for vendors.
- Maintain confidentially of sensitive vendor information.
- Assist with creating and maintaining Vendor processes and procedures.
- Train administrative assistants on purchasing/vendor processing in MUNIS.
- Process all records requests i.e., SBISD personnel, requests outside SBISD, including former students and outside agencies.
- Maintain schedules and lists of obsolete records.
- Maintain confidentiality of sensitive records.
- Coordinate the pick-up and delivery of records. Train Records Management Liaisons from campuses/departments in the areas or record retention schedules, destruction and storage of records, as requested by Local Government Records Act and District policy.
- Learn all aspects of Tipweb and be able to teach it to new campus Textbook clerks.
- Order and receive all textbook orders.
- Be able to print textbook requisitions and be able to pull orders as needed.
- Be able to contact textbook vendors as needed to obtain quotes and shipping costs.
- Perform receptionist duties and provide clerical support to Purchasing Department.
- Assist all visitors to the building, including SBISD staff and visitors from outside SBISD.
- Organize, manage and support routine work activities for MUNIS purchasing and Records Management.
- Assist with the processing of District inter-office mail and US Postal Service mail.
- Perform other duties as assigned.
- Maintain emotional control under stress.
- Work with frequent interruptions.
- This position requires regular in-person interaction with the public.
- Repetitive hand motions.
- Prolonged use of the computer.
- Frequent sitting, stooping, bending, pushing and pulling.
- Moving small stacks of textbooks, boxes, equipment and other campus equipment.
- Driving car/truck.
- Exposure to temperature extremes (hot or cold).
- Exposure to humidity extremes.
Vendors/Records/Textbooks Specialist - Purchasing/Central Warehouse - School Year 2024-2025
JobID: 7304
Spring Branch Independent School District
Job Description
Vendors/Records/Textbooks Specialist
Job Description
Vendors/Records/Textbooks Specialist
Job Title:
Vendors/Records/Textbooks Specialist
Reports To:
Assistant Director of Procurement Services
Classification:
Paraprofessional (Clerical/Teacher Assistant)
Wage/Hour Status:
Non-exempt
Days:
230
Salary:
See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 208
Contract:
None
Date Revised:
11/15/2023
Primary Purpose:
Responsible for MUNIS support in the detection of vendor fraud, processing of vendor approvals, numbers, mergers, deletions, W-9's, set-up, vendor inquiry and training. Responsible for performing the functions related to Textbook purchases and district records management. Perform the receptionist duties and clerical support for the Purchasing Department.
Qualifications/Skills:
Education/Certification:
Major Duties and
Responsibilities:
Responsibilities:
Vendor Management:
Supervisory
Responsibilities:
Responsibilities:
None
Equipment Used:
Computer and various office equipment.
Working Conditions:
Mental Demands:
Application Procedure:
Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.
